Key Role:

Serve as a Business Chief of Staff and Financial Action Officer supporting senior executives and leadership teams overseeing large-scale, high-impact research and development initiatives. This role functions as the central operational, administrative, and financial integrator for executive leadership—ensuring priorities move forward, decisions are documented, approvals are secured, and nothing falls through the cracks.

You will manage executive calendars, workflows, financial data, and action items while coordinating across program, finance, legal, contracting, and technical teams. Acting as a trusted extension of executive leadership, you will ensure leaders stay on schedule, prepared, compliant, and focused on the highest-value work.

This position is ideal for someone who thrives at the intersection of strategy, execution, finance, and administration—bringing order to complexity and momentum to mission-critical programs.

Core Responsibilities:

• Act as a chief-of-staff–style partner to senior executives, managing day-to-day operations, follow-ups, and priority execution
• Maintain and actively manage executive calendars, meeting agendas, decision logs, and action-item tracking
• Prepare executives for meetings by coordinating briefings, financial summaries, approvals, and background materials
• Track and manage financial actions, including budget requests, funding documents, justifications, and approval packages
• Ensure all required documentation is completed, routed, approved, and archived to enable timely next steps
• Serve as the coordination hub between leadership, finance, contracting, legal, program teams, and external stakeholders
• Monitor deadlines, dependencies, and deliverables to ensure schedules are met and risks are surfaced early
• Develop and maintain dashboards, trackers, and reports that provide clear visibility into financial status, actions, and decisions
• Support compliance with federal regulations, internal controls, and organizational policies
• Anticipate executive needs, resolve bottlenecks, and proactively drive issues to closure
• Operate with minimal guidance while balancing multiple priorities in a fast-paced, mission-driven environment

Basic Qualifications:

• Bachelor’s degree in business administration, finance, accounting, public administration, or a related field
• 5+ years of experience supporting senior leaders or executives in a government, consulting, or R&D environment
• Experience working within or alongside federal agencies, research organizations, or large regulated programs
• Demonstrated ability to manage complex schedules, approvals, documentation, and cross-functional coordination
• Strong experience handling financial data, budgets, funding documents, or resource tracking
• Familiarity with federal financial processes, internal controls, and compliance requirements
• Exceptional organizational skills with a proven ability to track actions through completion
• Excellent written and verbal communication skills for briefing executives and coordinating stakeholders
• High level of discretion and professionalism when handling sensitive information
• Ability to obtain and maintain a Public Trust clearance; U.S. citizenship or lawful permanent residency required

Additional Qualifications:

• Experience with ARPA-style organizations (e.g., ARPA-H, DARPA, ARPA‑E, IARPA)
• Experience functioning in a Chief of Staff, Executive Operations, Program Operations, or Action Officer role
• Familiarity with Planning, Programming, Budgeting, and Execution (PPBE) or similar decision-making frameworks
• Experience supporting science, technology, or healthcare innovation programs
• Ability to synthesize complex information into clear, executive-ready products
• Strong problem-solving instincts and comfort operating in ambiguous environments

Intertwine Associates LLC – Equal Employment Opportunity Statement

Intertwine Associates LLC is an Equal Opportunity Employer. We are committed to fostering a diverse and inclusive workplace where all individuals are treated with respect and dignity. Employment decisions at Intertwine Associates LLC are made without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, marital status, veteran status, citizenship status, or any other characteristic protected by applicable federal, state, or local laws.

We comply with all applicable laws governing nondiscrimination in employment and strive to ensure that our workplace reflects the values of fairness, equity, and opportunity. All qualified applicants will receive consideration for employment without regard to any protected status. We also prohibit retaliation against individuals who report discrimination, participate in investigations, or otherwise exercise their rights under equal employment laws.

Intertwine Associates LLC is proud to support the mission of our clients, including U.S. Federal Government agencies, by providing exceptional technical talent and services. As such, certain roles may require U.S. citizenship or specific security clearances in accordance with federal contract requirements.