Bookkeeper (QuickBooks Online)

Role Summary

We are looking for a full-time, fully remote Bookkeeper to join an in-house finance team and own the day-to-day accounting work in QuickBooks Online. You will keep the books accurate and current, manage payables and receivables, process payroll, and respond to vendor questions promptly and professionally.

This role suits someone with hands-on bookkeeping experience who is equally comfortable handling vendor communication and reconciling accounts. You will support the monthly close, prepare regular reports on cash and balances owed, and organize records for external accountants and auditors when needed.

Key Responsibilities

• Enter and categorize transactions in QuickBooks Online and keep the books accurate and up to date
• Reconcile bank and credit card accounts, and flag and resolve discrepancies
• Process and track vendor bills and payments, keeping payment schedules organized so vendors are paid on time
• Prepare and send invoices, track open balances, and follow up on late payments
• Process payroll for employees and contractors, track contractor payments, and answer pay-related questions
• Track costs and payments by project or order
• Respond to vendor emails about payment status promptly and professionally, and keep vendor records and contact details current
• Prepare weekly and monthly reports on amounts owed to vendors, amounts owed by customers, and cash on hand
• Support the monthly close with the fractional CFO
• Flag unusual spending, late payments, or anything that looks off
• Prepare records and documents for external accountants or auditors when requested

Qualifications

• At least 3 years of bookkeeping experience
• Hands-on experience with QuickBooks Online
• Experience with bank reconciliations, accounts payable, and accounts receivable
• Experience answering vendor or client emails
• Experience processing payroll for employees and contractors
• Excellent written and verbal English communication skills
• Strong attention to detail and accuracy
• Responsive and proactive, especially in replying to emails or chats
• Able to work independently with minimal supervision
• Experience in furniture, construction, or real estate (preferred)

Requirements

Minimum Technical and Work Environment Requirements:

• Internet Connection:
• Primary internet connection with a minimum speed of 15 Mbps.
• Backup internet connection with at least 10 Mbps.
• Backup connection must be capable of supporting work during a power outage.
• Primary Device:
• Desktop or laptop equipped with at least:
• Intel Core i5 (8th generation or newer), Intel Core i3 (10th generation or newer), AMD Ryzen 5, or an equivalent processor.
• A minimum of 8 GB RAM.
• Backup Device:
• Must meet or exceed the performance of an Intel Core i3 processor.
• Must be functional during power interruptions.
• Peripherals and Workspace:
• A functioning webcam.
• A noise-canceling USB headset.
• A quiet, dedicated home office space.
• A smartphone for communication and verification purposes

Benefits

Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth.

Embrace the Opportunities: Seize daily chances to learn, innovate, and excel. Make a real impact in your field.

Limitless Career Growth: Unlock a world of possibilities and resources to propel your career forward.

Fast-Paced Thrills: Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards.

Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment.

Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.