Bookkeeper

Overview

We are looking for a reliable and detail-oriented Bookkeeper to support the day-to-day financial operations of the business. This role covers expenses, purchase and sales ledger, contractor payroll administration, and credit control, alongside shared inbox management and general finance admin. You will work closely with the finance team and wider business to ensure accurate records, timely payments, and smooth processes.

Key Responsibilities

Expenses & Credit Cards

Manage Payhawk expense and credit card processing
Chase missing receipts and supporting documentation
Code transactions accurately and complete reconciliations

Purchase Ledger

Process supplier invoices accurately and in a timely manner
Run payment runs in line with agreed schedules
Manage LATAM contractor invoices and payments

Sales Invoicing

Raise weekly permanent placement sales invoices
Ensure accuracy of billing and supporting information

Credit Control

Proactively chase overdue debts by phone and email
Maintain clear records of credit control activity
Attend regular credit control meetings

Contractor Payroll Administration

Set up new contractor assignments and extensions (UK & US)
Answer contractor and internal payroll queries
Chase timesheets and maintain timesheet tick lists
Complete timesheet administration to agreed deadlines

Systems & Reconciliations

Review and code transactions in Xero, including correct recharge codes
Support month-end processes as required

Inbox & Query Management

Manage the HelpScout shared inbox
Respond to routine finance queries
Triage and allocate emails appropriately

Process & Team Support

Update and maintain finance process notes and documentation
Attend weekly team meetings and other regular finance meetings
Provide ad hoc finance and administrative support as required

Strong working knowledge of Xero (essential)

Experience with expense management tools (Payhawk desirable)

Confident handling credit control, including phone chasing

High level of accuracy and attention to detail

Well-organised, able to manage multiple deadlines

Clear and professional communication skills

Comfortable working with routine processes and ad hoc requests

Collaborative team player with a practical, problem-solving approach