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Looking for Philippines-based candidates
Job Role: Bookkeeper
Compensation range: $1,500 AUD - $2,000 AUD / Monthly
Engagement type: Independent Contractor Agreement
Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.
Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.
Who The Client Is: We are an Australian distributor of premium 4x4 parts, suspension and performance accessories, specialising in the American truck market. The team supplies and supports owners of Chevrolet Silverado, Ford F-150 and F-250, RAM, GMC and Toyota Tundra vehicles, alongside a range of domestic 4x4 models, and is the Australian distributor for brands including Fox, BDS, Baja Designs and Addictive Desert Designs.
The business runs on Shopify with an in-house warehouse and shipping operations and is based in Fairfield, Victoria. It is a close-knit, fast-moving team where good work gets noticed straight away.
Role Overview: This is a hands-on bookkeeping role for someone who takes real pride in accuracy. You will own the day-to-day finance function in Xero, keeping payments, supplier invoices and reconciliations completely up to date so the warehouse and shipping teams can move orders out the door quickly. Because most customers pay in advance, your reconciliation work directly triggers order fulfilment. Getting it right, and getting it done early in the day, is what makes this role valuable to the business.
Key Responsibilities:
- Reconciling bank accounts each morning, identifying overnight and prepaid customer payments, and marking orders as paid
- Notifying the warehouse and shipping teams promptly once payments are confirmed so orders can be dispatched
- Processing supplier invoices in Xero, including bills due immediately and those scheduled by due date
- Monitoring outstanding and overdue invoices
- Reconciling merchant facilities and EFT payments across the accounts
- Handling international supplier payments, primarily United States and some China
- Manage weekly payroll administration Single touch payroll and superannuation requirements
- Verifying every invoice belongs to the business, matches the correct supplier and reflects the correct amount
- Following up outstanding credits and statement discrepancies with suppliers by email
- Monitoring the accounts inbox and actioning items as they arrive
- Preparing weekly payroll and superannuation
- Documenting and maintaining standard operating procedures for the finance workflow as the business scales.
Required Skills and Qualifications:
- 3+ years of solid bookkeeping experience with strong fundamentals in reconciliation, coding, accounts payable and reporting
- Confident, day-to-day working knowledge of Xero, including Xero Bills
- Exceptional attention to detail, particularly in invoice matching and payment verification
- Weekly payroll experience
- The ability to maintain accuracy while working in a fast-paced environment
- Experience working with international suppliers and foreign currency transactions
- The ability to complete a clean daily reconciliation efficiently and consistently
- A proactive approach to following up outstanding tasks and issues
- Good problem-solving and analytical skills
- Clear written English and confident email communication with suppliers
- A self-directed approach, comfortable owning a finance function independently
- Excellent internet connection and a reliable home working setup
- Comfort writing and maintaining SOPs
Nice to Have
- Experience with Monday.com or a similar task and approvals platform
- Familiarity with Dext, Hubdoc or similar document capture tools
- Background in e-commerce, wholesale distribution or automotive parts
- Experience working with Australian businesses
Work Arrangement & Expectations:
This is a remote role that will be set up as an independent contractor engagement.
To ensure alignment and transparency, successful candidates will be expected to:
- Disclose any existing ongoing roles or client work
- Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)
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