Board Certified Behavior Analyst- Entry Level

Role Overview

The BCBA provides clinical supervision, caregiver training, and approved indirect and administrative services to assigned clients.

Client Caseload

• Minimum: 1 active client

• Maximum: Up to 20 active clients

• Caseload assignments are determined by availability, experience, and operational needs.

Service Hour Categories & Definitions

All BCBA time must be classified as Direct, Indirect (Clinical), or Administrative (Non-Clinical). Accurate classification, documentation, and approval are required.

Decision Rule (Applies to All Hours)

If the activity impacts treatment or clinical decision-making → Indirect.

If the activity is coordination, communication, or availability → Administrative.

1. Direct Services (Billable – Client-Facing)

Direct services involve real-time interaction with the client or caregiver and must occur during scheduled sessions.

Includes:

• BT/RBT supervision sessions

• Parent / caregiver training sessions

2. Indirect Services (Billable – Clinical)

Indirect services are clinical in nature and directly support treatment outcomes and decision-making.

Includes:

• Treatment planning and program modification

• Assessments and reassessments

• Data analysis and interpretation

• Clinical case reviews

• Weekly report review and clinical input

• Clinical team meetings focused on treatment decisions and client progress

Excludes:

• Scheduling or logistics

• General coordination

• Operational meetings

• Routine messaging or availability

3. Administrative Services (Non-Clinical)

Administrative services are non-clinical activities required for coordination, communication, and availability, but not for clinical decision-making.

Includes:

• Weekly office hours (1 hour per week) dedicated to:

• Slack availability

• Answering team questions

• General coordination support

• Emails related to scheduling, logistics, or operations

• Meetings with Operations, PMs, or PSs not focused on clinical review

• Meetings with PMs or PSs outside scheduled sessions when the purpose is administrative

Limits & Rules:

• Administrative hours are capped at 4 hours per month per BCBA

• Administrative time is not client-based

• Administrative hours require prior approval

• Unapproved administrative hours will not be paid

Service Allocation Requirements (Per Client – Monthly Allocation)

Contract BCBAs are assigned a standard monthly allocation of hours per client, designed to support clinical quality and payer compliance.

Scheduling, Adjustments & Approval Process

• The Operations Team is responsible for building and maintaining BCBA schedules based on the standard hour allocation per client.

• If a client requires additional hours beyond the standard allocation, the request process is as follows:

1. The Program Director reviews the clinical need

2. A formal request is submitted to Operations

3. Operations reviews and approves prior to service delivery

• When required by the payer, the Program Director may need to complete an addendum or clinical justification report to request authorization for additional hours from the insurance provider.

• Services delivered outside of the approved allocation or without authorization may not be reimbursed or paid.

Compensation Structure

• Entry-level BCBA: $72,000–$78,000/year

Rates are determined by experience, certifications, and scope of responsibility.

*Indirect Services and Administrative Services are billed at differing rates.

Documentation, Compliance & Oversight

• Weekly availability must be submitted to Operations

• Direct services must align with scheduled appointments

• Indirect and administrative work may be completed flexibly but must meet monthly deadlines

• All documentation must include:

  • Date of service

  • Time of service

  • Client (if applicable)

  • Service category (Direct / Indirect / Administrative)

Beyou reserves the right to audit hours, service classification, and documentation. Misclassification, overuse, or non-compliance may result in delayed or denied payment and corrective action.