Billing Clerk / Accounts Receivable Specialist

This is a remote position.

Before You Read Any Further...

Do you enjoy tracking down missing payments and solving billing puzzles?

Can you confidently pick up the phone and have a professional—but firm—conversation about an overdue invoice?

Do you have experience working with automotive dealerships, OEM programs, or automotive vendors?

Are you looking for a role where your work directly impacts the company's success and growth?

If you answered "yes," keep reading.

At Dealer Alchemist, we're not a giant corporation with layers of bureaucracy. We're a tight-knit team that moves quickly, supports one another, and takes pride in delivering exceptional results for our clients. We value accountability, collaboration, flexibility, and a good sense of humor. We work hard, celebrate wins, and genuinely enjoy the people we work with.

We're looking for someone who enjoys solving problems, communicating with clients, and helping keep the financial side of the business running smoothly. If you're energized by a fast-paced environment where your work makes a visible impact, you'll fit right in.

Position Summary

Dealer Alchemist is seeking a detail-oriented and results-driven Billing Clerk / Accounts Receivable Specialist to join our Finance team. Reporting directly to the Financial Controller, this role is responsible for managing customer billing, accounts receivable, payment reconciliation, and collections activities.

The ideal candidate will have experience working within the automotive industry, including familiarity with OEM programs, dealer billing structures, co-op reimbursement processes, and dealership accounting practices.

This position is heavily focused on collections and maintaining healthy accounts receivable balances across a portfolio of automotive dealership clients. The successful candidate will be highly organized, persistent, customer-focused, and comfortable working independently in a fully remote environment.

Requirements

Key Responsibilities

Accounts Receivable & Billing

• Generate, review, and distribute accurate customer invoices in accordance with contractual agreements and billing schedules.
  

• Monitor customer accounts to ensure timely payment of invoices.
  

• Apply and reconcile customer payments, credits, and adjustments.
  

• Investigate and resolve billing discrepancies, disputes, and account inquiries.
  

• Maintain accurate customer account records within accounting and CRM systems.
  

Collections

• Proactively manage collections efforts for past-due accounts.
  

• Contact dealership personnel, controller offices, accounting departments, and ownership groups regarding outstanding balances.
  

• Develop and maintain positive customer relationships while enforcing company credit and collection policies.
  

• Escalate delinquent accounts appropriately and recommend action plans for resolution.
  

• Document all collection activities and customer communications.
  

• Prepare aging reports and provide management with updates on collection status and risk accounts.
  

• Work to reduce DSO (Days Sales Outstanding) and improve overall cash flow performance.
  

Automotive OEM Program Support

• Work with OEM-funded marketing programs, co-op reimbursement programs, and dealership incentive structures.
  

• Understand OEM billing requirements and assist in resolving payment delays related to manufacturer-funded initiatives.
  

• Coordinate with dealership accounting teams and OEM representatives when necessary to facilitate payment and account resolution.
  

Reporting & Compliance

• Assist with month-end closing activities related to accounts receivable.
  

• Prepare AR aging analyses and collection performance reports.
  

• Support audits and financial reviews by maintaining accurate documentation.
  

• Ensure compliance with company accounting policies and procedures.
  

Qualifications

Required

• 3+ years of Accounts Receivable, Billing, or Collections experience.
  

• Experience working with automotive dealerships, automotive vendors, OEM programs, or automotive marketing organizations.
  

• Strong collections background with a proven ability to reduce aging balances and improve cash flow.
  

• Understanding of dealership accounting processes and organizational structures.
  

• Proficiency in Microsoft Excel and accounting software systems.
  

• Excellent organizational skills with strong attention to detail.
  

• Strong written and verbal communication skills.
  

• Ability to manage multiple priorities in a fast-paced environment.
  

• Self-motivated with the ability to work independently in a remote setting.
  

Preferred

• Experience in digital marketing, automotive advertising, or automotive technology industries.
  

• Familiarity with dealership management systems (DMS) and automotive accounting platforms.
  

• Experience working with multi-location dealer groups and large automotive accounts.
  

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field.
  

What Success Looks Like

• Past-due balances are actively managed and collected.
  

• Billing is accurate and timely.
  

• Dealership clients receive responsive and professional service.
  

• Aging reports are maintained and communicated effectively.
  

• Cash flow improves through consistent collection efforts.
  

• You become a trusted resource for both our clients and internal teams.
  

Benefits

Compensation & Benefits

Salary Range: $55,000 - $75,000 annually, depending on experience and qualifications.

Dealer Alchemist offers a competitive benefits package, a fully remote work environment, and opportunities for professional growth within a fast-growing automotive technology and marketing organization.

About Dealer Alchemist

Dealer Alchemist is a leading automotive digital marketing and technology company dedicated to helping dealerships improve performance through innovative advertising, analytics, and website solutions. We help automotive retailers make smarter marketing decisions through technology, data, and strategy—and we're just getting started.

If you're looking for a role where your work matters, your voice is heard, and your efforts have a direct impact on the business, we'd love to hear from you.

One final question: When you see an invoice that's 90+ days past due, do you think, "Someone should probably call them," or "Give me the phone—I got this"?

If it's the second one, we should talk.

Bonus points if you've ever successfully collected a six-month-old receivable and celebrated like your favorite team just won a championship. We won't judge. In fact, you'll fit right in.