Associate Producer

The Role at a Glance:

Title: Associate Producer

Reports to: Director of Production

Employment Type: Full Time, Exempt

Location: Remote (U.S.) with travel required (35%+)

Salary: $65,000 – $85,000, commensurate with experience

Key Responsibilities:

Event Strategy & Production

• Partner with production and creative teams to translate concepts into executable production plans.
• Support the full production lifecycle from planning through execution and post-event wrap-up.
• Own assigned production workstreams, timelines, deliverables, and dependencies.
• Coordinate production vendors, technical directors, audiovisual partners, fabricators, entertainment partners, freelancers, and crew.
• Support staging, lighting, audiovisual, scenic, digital, entertainment, and experiential elements.
• Research and coordinate speakers, entertainment, vendors, and other production resources.
• Develop and maintain production documentation, schedules, trackers, specifications, and run-of-show materials.

Client & Stakeholder Support

• Participate in client meetings, production calls, site visits, and presentations.
• Serve as a day-to-day contact for assigned production workstreams and vendors.
• Communicate updates, needs, risks, and next steps clearly and proactively.
• Build strong relationships through responsiveness, preparedness, and follow-through.

Budget & Financial Management

• Support event production budgets, estimates, and scopes.
• Obtain vendor bids, compare costs, and support negotiations and contracting.
• Track orders, invoices, and expenses against approved budgets.
• Identify and communicate potential budget variances.
• Support event reconciliation and financial closeout.

On-Site & Operational Excellence

• Coordinate production logistics, including venue requirements, crew schedules, travel, shipping, talent needs, load-in/load-out, rehearsals, and technical production.
• Support site inspections, rehearsals, show flow, and on-site production execution.
• Serve as the on-site lead, at times, for assigned production areas, vendors, or event elements.
• Anticipate production needs and potential challenges, escalating risks and helping develop practical solutions.
• Support safety, contingency planning, and production quality control.

Qualifications and Key Skills:

• 3+ years of experience in corporate events, live event production, experiential marketing, or related production environments.
• Experience supporting conferences, meetings, brand experiences, activations, or other live events.
• Strong organizational and project management skills with exceptional attention to detail.
• Working knowledge of live event production, including audiovisual, staging, lighting, scenic, and show flow.
• Experience coordinating vendors, production partners, timelines, budgets, and deliverables.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and remain calm, resourceful, and solutions-oriented in fast-paced environments.
• Demonstrated ability to take ownership of assigned workstreams and follow projects through to completion.

Preferred:

• Experience in an event or creative agency environment.
• Experience working on large-scale corporate events or programs.
• Exposure to entertainment, speaker management, content production, or technical production.
• Experience working with national or global corporate clients.

Key Competencies:

• Production & Project Management
• Organization & Attention to Detail
• Proactive Communication
• Budget & Financial Acumen
• Creative Problem Solving
• Collaboration
• Adaptability & Composure

Why Join Us:

• A collaborative, people-first culture that values teamwork and connection.
• Opportunity to play a key role in delivering impactful, high-quality events.
• Fast-paced, dynamic environment with variety across programs and clients.
• Exposure to cross-functional teams and end-to-end event execution.
• A growing organization where your contributions make a direct impact.
• Opportunity to grow your production expertise and take on increasing responsibility.

How to Apply:

Please apply through our careers page at www.bishopmccann.com/careers