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The Assistant Officer provides administrative and coordination support for Facilities Management operations by maintaining records, updating trackers, and managing work orders. They are responsible for monitoring attendance, handling administrative requests, and ensuring timely communication with internal teams and contractors.
To provide administrative and coordination support to Facilities Management operations by maintaining accurate records, preparing reports, updating trackers, coordinating operational requirements, and following up with internal teams, clients, contractors, and site personnel remotely.
- Monitor employee attendance, timesheets, and leave records.
- Handle administrative requests and coordinate with employees, site teams, and line managers.
- Update and maintain employee records, databases, and Excel trackers.
- Follow up on attendance discrepancies, missing punches, and pending approvals.
- Monitor and update work orders, maintenance requests, and service requests in the CAFM (Computer-Aided Facilities Management) system.
- Track work order status, pending tasks, and closures, coordinating with site teams for timely updates.
- Update CAFM records related to preventive maintenance, corrective maintenance, assets, and service activities.
- Generate attendance, work order, and operational reports as required.
- Maintain accurate documentation and electronic filing systems.
- Coordinate with Facilities Management teams to ensure timely completion of administrative and operational tasks.
- Support data entry, reporting, and other administrative activities related to Facilities Management operations.
- Perform additional duties as assigned by the line manager.
Diploma or Bachelor’s degree in Business Administration, Human Resources, Office Administration, Facilities Management, or a related field..
Basic knowledge of Microsoft Office, particularly Excel and Outlook.
Familiarity with CAFM systems or facilities management software is an advantage.
Good written and verbal communication skills in Arabic and English.
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