Assistant Officer - Administration

Office assistants handle organizational and clerical support tasks. This may include organizing files, scheduling appointments, writing copy, proofreading, receiving guests and more, depending on the company and its needs.

Responsibilities

Maintain and update administrative records, databases, trackers, and documentation.

Prepare daily, weekly, and monthly reports related to FM operations.

Maintain records of work orders, preventive maintenance activities, attendance, and site requirements.

Support preparation and tracking of quotations, purchase requests, and related documentation.

Coordinate with site teams and relevant departments to collect required information and updates.

Follow up on pending actions, approvals, requests, and operational requirements.

Assist in preparing client reports, presentations, and operational summaries.

Maintain proper filing and documentation of contracts, reports, correspondence, and other FM records.

Support mobilization activities by coordinating required documentation and information.

Assist with compliance documentation, audits, inspections, and internal reporting requirements.

Monitor and update trackers to ensure timely completion of assigned activities.

Qualifications

UAE National with a valid Family Book.

Bachelor’s degree or Diploma in Business Administration, Management, Human Resources, Office Administration, or a related field.

Fresh graduates are welcome to apply.

Good written and verbal communication skills in Arabic and English.

Basic proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook).

Strong organizational and time-management skills.

Good attention to detail and documentation skills.

Ability to work independently and as part of a team.

Willingness to learn and develop within the organization.