APAC - Events Operations Manager
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AI Summary
Established in 2004, OLIVER is the world’s first and only specialist in designing, building, and running bespoke in-house agencies and marketing ecosystems for brands. We partner with over 300 clients in 40+ countries and counting. Our unique model drives creativity and efficiency, allowing us to deliver tailored solutions that resonate deeply with audiences.
As a part of The Brandtech Group, we're at the forefront of leveraging cutting-edge AI technology to revolutionise how we create and deliver work. Our AI solutions enhance efficiency, spark creativity, and drive insightful decision-making, empowering our teams to produce innovative and impactful results.
Role: APAC - Events Operations Manager
Location: Gurgaon, India
About the role:
We are seeking an experienced Events Operations Manager to own end-to-end operational delivery for the Accelerate with Google digital event series. This person will be managing timelines, coordinating cross-functional teams and agencies, owning speaker logistics, and ensuring high-quality livestream production and post-event reporting. The role requires strong project management, operational execution, and the ability to pivot quickly during live events.
What you will be doing:
- End-to-end project management for regional digital events: build and maintain project briefs, master timelines, milestone trackers and risk/issue logs.
- Operational execution: oversee registration workflows, speaker coordination, pre-recording sessions, live Q&A logistics and post-event analytics.
- Cross-functional coordination: orchestrate work across Regional CoE, regional PMMs, PSA (speaker) team and the creative agency (2RES) to ensure timely delivery of all assets and activities.
- Creative & content delivery: manage creative development from brief to final deliverable, ensure presentations/graphics meet brand standards and secure stakeholder approvals.
- Speaker management: schedule and coordinate speaker rehearsals, pre-records and live appearances; prepare and distribute speaker briefs and ensure content alignment with localized materials.
- Production oversight: own technical production of livestreams, runbooks, run-of-show documents and live contingency plans; liaise with production/tech teams during events.
- Process improvement: identify operational bottlenecks and implement execution-oriented process improvements to increase efficiency and reduce risk.
- Quality control & reporting: validate deliverables, ensure milestone adherence, produce post-event summaries and performance insights to measure success and inform optimizations.
- Stakeholder communication: provide regular status updates to internal stakeholders, escalate issues appropriately and manage expectations.
What you need to be great in this role:
- 8+ years’ experience in event marketing and operations, project management or a related role with demonstrable experience managing digital/live online events.
- Proven ability to manage complex timelines, milestones and risks for multiple concurrent events.
- Hands-on experience managing speaker logistics, registration data/workflows and post-event analytics.
- Excellent stakeholder management and communication skills, with experience working across regional teams and external agencies.
- Comfortable working in a fast-paced, live-event environment and able to pivot quickly in response to technical or logistical changes.
- Strong attention to detail, problem-solving mindset and the ability to make decisions under pressure.
- Fluent English (written and spoken).
- Passion for and inquisitive about AI and new technologies
- Understanding and knowledge of AI tools is beneficial, but ability to learn and digest benefits and features of AI tools is critical
Req ID: 17684
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Our values shape everything we do:
Be Ambitious to succeed
Be Imaginative to push the boundaries of what’s possible
Be Inspirational to do groundbreaking work
Be always learning and listening to understand
Be Results-focused to exceed expectations
Be actively pro-inclusive and anti-racist across our community, clients and creations
OLIVER, a part of the Brandtech Group, is an equal opportunity employer committed to creating an inclusive working environment where all employees are encouraged to reach their full potential, and individual differences are valued and respected. All applicants shall be considered for employment without regard to race, ethnicity, religion, gender, sexual orientation, gender identity, age, neurodivergence, disability status, or any other characteristic protected by local laws.
OLIVER has set ambitious environmental goals around sustainability, with science-based emissions reduction targets. Collectively, we work towards our mission, embedding sustainability into every department and through every stage of the project lifecycle.
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