AP Specialist + Payments - US Shifts

About Job

As an Accounts Payable Specialist you will contribute to our mission of revolutionizing the HR industry with cutting-edge solutions. As an integral part of our accounting team, you will play a crucial role in managing our accounts payable processes and ensuring accurate and timely payment processing.

What You’ll Do

• Handle end-to-end accounts payable processes, including vendor invoice processing, verification, and payment issuance for all regions (India time zone).

• Ensure that foreign exchange is incorporated and account for in moving transactions globally

• Partner with the payroll team to ensure accurate payments to supported employees

• Work with banking partners to ensure efficient relationships and rails are made for executing payments

• Maintaining accurate financial records and reports across multiple bank accounts

• Execute payments based on defined SLAs and metrics as it relates to paying members in countries where jurisdictionally compliant

• On-time funding receipt

• On-time payments to members

• On-time payments to statutory bodies

• Accurate payments to members

• Accurate payments to statutory bodies

• Accurate payments to third party vendors

• Maintain accurate records of all accounts payable transactions, ensuring compliance with company policies and financial regulations.

• Resolve discrepancies and issues related to invoices and payments, both internally and externally.

• Build and maintain strong relationships with vendors, addressing inquiries, and resolving payment-related concerns promptly and professionally.

• Collaborate with internal stakeholders to ensure smooth communication with vendors and effective resolution of payment-related matters.

• Process employee expense reimbursements in a timely and accurate manner, ensuring adherence to company policies and expense guidelines.

• Leverage your expertise in Netsuite to efficiently manage payroll payment processing, ensuring employees receive accurate and timely compensation.

• Collaborate with the HR team to validate payroll data and resolve any discrepancies in payroll-related transactions.

• Utilize your experience in the general ledger to ensure proper coding and allocation of accounts payable transactions.

• Reconcile accounts payable balances with the general ledger and investigate and resolve any discrepancies.

• Assist in generating relevant financial reports related to accounts payable and payroll activities.

• Provide insights and analysis on accounts payable trends, payment patterns, and potential areas for improvement.

• Support the finance team in preparing for internal and external audits related to accounts payable and payroll processes.

• Ensure adherence to accounting standards and regulations in all accounts payable operations.

Skills & Qualification

• A Bachelor's degree in Accounting or a related field, or equivalent combination of education and experience.

• Minimum 5 years of relevant work experience in accounts payable or finance roles.

• Experience with accounting in payments and general ledger.

• Demonstrated proficiency in using Netsuite for accounts payable and payroll processing.

• Preferably, at least 3 years of hands-on experience in payroll payment processing within Netsuite.

• Strong understanding of accounting principles and practices.

• Ability to analyze financial data and interpret reports.

• Meticulous attention to detail, ensuring accuracy in payment processing and data management.

• Fluent in English with excellent communication and interpersonal skills, capable of building strong relationships remotely.

• Ability to collaborate effectively with cross-functional teams and external vendors.

• Proven ability to identify issues, propose solutions, and implement process improvements.

• Strong organizational skills to manage multiple tasks and prioritize deadlines effectively.