This position is a Telecommute position. However, the agency retains discretion to require staff to report in
person as needed and reserves the right to rescind the telecommute agreement. This position will be working
from the schedule of 8:00am–4:30pm EST.
The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides services
and programs to enhance the self-sufficiency of families, improve safety and permanency for children and
vulnerable adults, and engage families and community partners in a collaborative decision-making process.
For more information on the Department for Community Based Services, please visit our website
https://chfs.ky.gov/agencies/dcbs/pages/default.aspx
We are seeking an Administrative Specialist who is driven to succeed in helping people and the vulnerable
population.
The ideal candidate for this position is self-motivated, organized, able to multi-task and prioritize work
assignments well.
Career growth is encouraged through training and mentoring. Benefits include health and life insurance,
flexible work schedules, paid sick and vacation leave, and retirement benefits.
The position you are applying for has access to or use of federal tax information (FTI) or meets the statutory
definition of front-line staff. Therefore, pursuant to IRS Publication 1075 and 900 KAR 1:009 or KRS 194A.062
and 900 KAR 1:050, applicants for this position in the Cabinet for Health and Family Services (CHFS) shall
submit to a fingerprint-based criminal background check by the Department of Kentucky State Police and the
Federal Bureau of Investigation.
Responsibilities and Duties:
-
Performs administrative duties and coordinates work activities such as schedules for staff, meeting
preparation, notifications, tracking of inventory or building management.
- Participates in the development and assists in the implementation of county specific procedures for day-to-
day functioning, plans, organizes, checks or assists with work of other staff engaged in performing
administrative duties.
- Schedules meetings or phone conferences and communicates as needed with the community partners or the public
concerning issues of the county; compiles, prepares and disseminates staff meeting minutes or other meetings
as required; prepares correspondence regarding interviews, hiring information or memorandums to staff.
- Interprets department policies or procedures for staff and general public; compiles information or reports as
needed to analyze workload information utilizing the Workers Information System (TWIST) or Benefind as needed
or required.
- Maintains current filing, logs or manuals as requested; organizing files as required by standards of
practice or operation manual; updating, tracking and providing cases for internal and external reviews upon
request for entities such as foster care review board.
- Other duties as assigned
Preferred Knowledge, Skills and Abilities:
-
Strong verbal and written communication skills.
- Good time management and organizational skills.
- The ability to work well under pressure.
- A willingness to work as part of a team.
CHFS also participates in E-Verify and will provide the federal government with your Form I-9 information to
confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer
and completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E-
Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or
https://dhs.gov/e-verify
— Sarah J.
·
Marketing Manager
★★★★★
Verified
