Accounts Receivable | AU | WFH
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AI Summary
Manage the end-to-end accounts receivable process, including preparing weekly and monthly invoices for various clients and projects. Responsible for reconciling accounts, allocating payments, and reporting account aging to management across multiple software systems.
Setup and Location: WFH
Work Schedule: 9:00 AM-6:00 PM (AEST) | 6:00 AM-3:00 PM (PH Time)
Employment Type: Full-time
Ready to do work that actually excites you?
To provide on time support to the company by assisting with the day to day running of the accounts department while also dealing with financial information in a confidential manner.
What You’ll Do
You’ll be the kind of person who:
- Prepare weekly Labour Hire Invoices.
- Prepare and Complete weekly CLM spreadsheet and invoices for Projects.
- Prepare and Complete weekly Maintenance labour hours to Automation for Invoicing purposes
- Prepare and complete weekly Operator hours, machine hours into spreadsheets
- Prepare weekly and Complete monthly Equipment, Client Invoices.
- Prepare weekly and complete monthly Operator Client Invoices.
- Prepare weekly and Complete according to client contract all Environmental, Pastoral, Offsets, road and pool project Invoices, for various clients
- Prepare weekly and complete monthly Equipment Hire Wet & Dry Invoicing.
- Intercompany transfers and chargebacks within multiple software systems.
- Reconcile monthly receivable accounts, investigate, resolve discrepancies, for all business entities across multiple software systems.
- Allocate accounts receivable payments, investigate, resolve discrepancies, to clients across all business entities across multiple software systems.
- Monitor, Prepare and report account aging to management.
- Prepare and distribute monthly accounts receivable statements and outstanding invoices.
- Follow up on accounts receivable enquiries, investigate, resolve discrepancies.
- Digital filing of client Invoices in S: Drive to be retained.
- Automation accounts receivable payment allocations.
- Set up new client’s invoices per client contracts.
- Audit and Reconcile Fleet Card Monthly.
- Liaise with Northwest Mining Maintenance, Automotive, Workforce teams.
- Liaise with Northwest Mining management surrounding new client contracts.
- Maintain and update internal spreadsheets.
- Maintain and update training and induction spreadsheets.
- Assist administration team with adhoc tasks.
Requirements
What You Bring
We’re looking for someone with:
- Bachelor’s degree in Accounting, Finance, or Business Administration (or equivalent experience in accounts management and invoicing).
- Certifications in Accounting Systems or Financial Software (e.g., Xero, MYOB, SAP) are highly desirable.
- Strong proficiency in Accounts Receivable processes, including invoice preparation, payment allocation, account reconciliation, and collections.
- Advanced skills in MS Excel (pivot tables, VLOOKUP, data validation) for maintaining detailed invoicing, hours, and client project spreadsheets.
- Experience with ERP and Accounting Platforms, such as: SAP, MYOB, Xero, or similar for AR processing.
- Automation tools for invoicing and payment allocations.
- Ability to manage multi-entity AR functions, including intercompany transfers and chargebacks, across multiple software environments.
- Familiarity with digital filing systems (e.g., S-Drive) and document retention compliance.
- Knowledge of AU invoicing and compliance requirements, including GST rules, client-specific billing arrangements, and contractual invoicing accuracy.
- Skilled in preparing weekly and monthly client invoices.
- Reconciliation and Dispute Resolution.
- Proficient in reconciling AR accounts monthly and investigating discrepancies across multiple systems.
- Skilled in allocation of AR payments in systems and resolving mismatches efficiently.
- Ability to prepare aging reports and provide status updates on overdue accounts to management.
- Experience in producing monthly AR statements for distribution to clients.
- Strong capability to liaise with internal departments.
- Confidence in following up on client inquiries and resolving disputes promptly.
- Ability to maintain and update critical internal spreadsheets, including training and induction monitoring.
- Strong knowledge of intercompany processes for accurate internal billing and reporting.
- Familiarity with digital record keeping protocols for client invoice storage and retention.
- Experience working with mining or industrial project environments is advantageous but not mandatory.
Benefits
Why You’ll Love Working Here
- HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents).
- Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary).
- Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!.
Let’s Talk
If you’re thinking “this sounds like me”—it probably is. Click apply. We can’t wait to meet you.
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