Accounts Receivable (AR) Coordinator

ACCOUNTS RECEIVABLE COORDINATOR - REMOTE POSITION

JOB SUMMARY

The AR Coordinator is a member of the Global Business Travel Association (GBTA) Finance & Accounting department. This position requires 2-5 years of accounting experience with excellent communication skills, organizational skills, and will be responsible for coordinating all Billing, A/R, and collection needs.  This includes general ledger maintenance, inter-company billings, accounts receivable activity, general accounting services (i.e., journal entries, account reconciliations), and special projects. 

At GBTA, we put people first – we value collaboration, innovation, and adaptability along with global diversity, respect and empathy. As a member of our team, you’ll have the opportunity to grow your skills and career in an entrepreneurial environment and make a meaningful impact on the industry and professionals we serve. 

RESPONSIBILITIES

Accounts Receivable:

• Monitors invoices using Salesforce using various currencies for corporate sponsors, exhibitors, advertising, corporate partners, convention registration and sponsorship.
• Review and reconcile credit card transactions.
• Reconcile and provide bank deposit details including accurate GL coding to facilitate bank transaction entry.
• Review and resolve unidentified receipts.
• If local, mail pick up at UPS mailbox in Alexandria VA as needed.
• Manage collections process- reach out to customers with outstanding balances, schedule conference calls with collections team, and update information in invoicing programs.
• Resolve customer inquiries on accounts receivable accounts.
• Maintain financial information in the membership database, Salesforce, and convention mapping software.
• Tracks and collects balances due to GBTA, including all items shown above.

General Accounting:

• Reconciles monthly accounts receivable schedules and balances to the general ledger.
• Maintains deposit logs.
• Assist with preparation and provide documentation and schedules for annual external financial audit.
• Prepare journal entries as necessary.
• Reconcile select balance sheet accounts on a periodic basis.
• May also be cross trained in AP in the future.
  

• Other duties as assigned.

REQUIREMENTS

• Associate’s degree in accounting or related field, or equivalent experience.
• 2-3 years of AR, billing, collection, or relevant experience.
• Experience with database management.
• Superior organization skills, and an ability to manage multiple projects in a super-fast paced environment.
• Excellent communication, organizational, and analytical skills with strong attention to detail
• Ability to work independently and collaborate with a team.
• Strong technical skills, including cloud-based systems.  Must have a high level of skills in Microsoft Office Suite (including Microsoft Teams) and financial management systems.
  

PREFFERED EXPERIENCE AND SKILLS

• Experience with ACHs, wires, and foreign currency transactions.
• Sage Intacct, Tipalti, Salesforce, CVENT and Solver software experience.
• Experience leveraging automation or AI tools to support customer service inquiries and streamline AR processes.
• Experience with international accounting and not-for-profits.
• Multi-lingual is a plus.
  
• Eastern or Central Time-zones preferred. 

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

• GBTA is currently fully remote.
• Prolonged periods sitting/remaining stationary at a desk and working on a computer.
• Must be able to remain stationary and move for long periods of time, during events.
• Must be able to work a variety of hours in order to accommodate various meetings and events.
• GBTA welcomes all candidates and supports inclusivity and diversity in the workplace.

TRAVEL REQUIRED

• Up to 5% travel to GBTA events and internal team meetings as needed.

Applicants must be authorized to work in the US. 

Please Note: To ensure compliance with all state, county, and local employment and tax regulations, applicants must currently reside in one of the following states to be considered for employment with GBTA. Employment eligibility is also subject to applicable state labor laws and remote work requirements.

This list will be updated periodically as our team expands hiring eligibility to additional states:

AZ; CA; DC; FL; GA; IL; IN; MA; MI; MN; MD; NC; NJ; NY; PA; SC; TX; UT; VA; WA.

The Global Business Travel Association (GBTA) is the world’s premier business travel and meetings trade organization headquartered in the Washington, D.C. area serving stakeholders across six continents. GBTA and its 9,000+ members represent and advocate for the $1.57 trillion global business travel and meetings industry. GBTA and the GBTA Foundation deliver world-class education, events, research, advocacy, and media to a growing global network of more than 28,000 travel professionals and 125,000 active contacts. For more information, visit www.gbta.org and www.gbtafoundation.org and follow us on LinkedIn, YouTube, Twitter and Facebook.   

GBTA Team Values and Culture Statement:

• We recognize our people are our most valued asset, and treat ourselves and each other with kindness, authenticity, and empathy.
• We are curious, innovative and adaptable to a changing world.
• We embrace our global diversity and are committed to a culture where everyone feels welcomed and respected.
• We deliver results by working collaboratively and believe in the power of teamwork to drive long-term change and mutual success. 
• We are driven to create a more sustainable future for both the planet and its people, and a balanced environment where work and life can coexist and thrive.

GBTA is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.