Accounts Payable Specialist

Accounts Payable Specialist

About the role

We’re looking for a detail-oriented and hands-on Accounts Payable Specialist to join our Finance team.

Reporting to the Head of Finance, you’ll play a key role in keeping our accounts payable operations accurate, organized, and running smoothly. You’ll be responsible for validating supplier invoices, reconciling accounts, resolving discrepancies, and executing payment batches while working closely with both internal teams and external suppliers.

This is a great opportunity for someone who is organized, analytical, and comfortable working in a fast-paced environment where accuracy matters.

What you’ll do

• Manage and validate supplier invoices: Receive, review, and validate invoices, ensuring they comply with company policies and tax regulations. Match invoices with purchase orders and delivery receipts, record them in the accounting system, and obtain the necessary approvals before payment.

• Resolve discrepancies: Investigate issues such as incorrect pricing, quantity mismatches, missing documentation, or pending approvals. Work directly with suppliers and internal teams to resolve them efficiently.

• Own AP reconciliations: Reconcile supplier statements, review outstanding accounts payable balances, and ensure invoices are correctly recorded and paid on time. Keep accurate and up-to-date records of invoices, payments, and reconciliations.

• Support accounting closing processes: Collaborate with the Accounting team during month-end and year-end closing, helping ensure AP transactions and supplier accounts are accurately recorded and reconciled, and preparing reports when needed.

• Execute payments: Prepare and process payment batches according to our scheduled payment cycles, ensuring every payment is accurate and compliant with company guidelines.

WHAT YOU NEED TO SUCCEED:

📚 Education:

• Bachelor’s degree in Finance, Accounting, Business, or a related field.

💼 Experience:

• 2-3 years in Accounts Payable or a similar finance role.

• Experience with Spanish laws and financial regulations related to accounts payable is required.

💻 Technical Skills:

• Advanced level of English and Microsoft Excel (a test will be conducted during the selection process).

• Experience with NetSuite ERP is a plus.

🧠 Key Strengths:

• Excellent teamwork skills with a proactive approach to challenges.

• Strong analytical skills, problem-solving abilities, and attention to detail.

• Ability to collaborate effectively with internal departments and external suppliers

Why Hellotickets?:

4-Day Work Week 🌟: A true 4-day work week(because we love what we do, but we also love time off!)
Remote Work in Spain 🏡: Work from anywhere in Spain, with flexibility to suit your needs.
Co-Working Spaces: Prefer an office? Enjoy access to our co-working spaces in Madrid and Barcelona.
Hellotickets Credit : Receive €200 annually to enjoy Hellotickets events and experiences.
Wellhub Membership 💪: Access to health apps with an optional upgrade for gyms, wellness centers, and studios across Spain. 
Flexible Compensation: Optional access to Cobee to customize tax-efficient benefits like restaurants, transport, and more.

Note: "This is a fully remote position; however, the candidate must be based in Spain to ensure compliance with local financial regulations and business requirements."

About us:

Hellotickets is a leading global platform and passionate provider of travel experiences, tours and activities, helping explorers find their way to more wonder in the world.

Founded in 2017 by industry veterans Jorge Díaz Largo and Alberto Martinez, the brand is built on the belief that travel experiences and the emotions they inspire result in lives lived more fully, lives lived large. And living large is what we all should do.

Resolutely focused on the live large experience, Hellotickets is based on a 4-day workweek and full remote model, with a team of +90 employees living around the world.

Hellotickets is supported by early stage growth experts including Chris Colbert, Former Managing Director of the Harvard Innovation Labs, Pillar VC, a top U.S. venture capital firm, and Techstars, one of the biggest success accelerators in the world.

We are proud to have an inclusive workplace environment that will foster your development regardless of gender, civil status, family status, sexual orientation, religion, age, disability, education level, or race.