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AI Summary
The Accounts Payable Specialist is responsible for monitoring the ticketing system, processing invoices in Workday, and ensuring accurate coding and documentation. They also manage supplier onboarding, review expense reports for policy compliance, and resolve payment-related issues.
| Program: | FAO |
| BLI / Process Name: | HIG Capital |
| Designation: | Senior Analyst |
| No of Head Count (s): | 2 |
| New Hires/Replacement Hires (HC) by Designation | New Hires |
| Billed /Unbilled / BU / OPS Bench | Billed |
| SFDC ID for Billed New Opportunity | N/A |
| Reasons to hire Unbilled / Bench | N/A |
| Is this resource part of Specialized Program | No |
| City / Location: | Manila |
| Standardized skillset: [Refer attached excel] | Accounts Payable Specialist |
| 1-3 years accounts payable or general accounting experience | |
| Knowledgeable in advanced Excel formula and features (example: Power BI) | |
| Nature of Job: (Individual Contributor or Team management) | Individual Contributor |
| Shift (APJ / EMEA / US / Any combination): | US |
| Client Interfacing : (Yes/No) | Yes |
| Travel Involved : (Yes/No) | No |
| Deputation Involved : (Yes/No) | No |
| Interviewing Manager : | Ruby Ricafrente Abegail Brillantes Jhunel Bocalan |
| Reporting Manager : | Abegail Brillantes / Jhunel Bocalan |
| Educational Background: | Bachelor’s degree in Accounting, Finance, or a related field. |
| Experience Required: | At least 3 years of experience in BPO or Shared Service Industry |
| Job Description: | • Daily monitoring of our AP ticketing system for all tickets related to invoices, internal or external inquiries and replying in a timely fashion. • Inputting all invoices into Workday (our accounting software) within 24 hours of receipt. • Coding invoices accurately and ensure that all necessary backup is attached. • Communicating with other departments/team members to obtain the proper approvals/allocations to process an invoice. • Reviewing employee and candidate expense reports for receipts and confirming they are compliant with company policies. • Corresponding with suppliers about past due invoices or account reconciliations when necessary. • Onboarding new suppliers, obtaining the required information and creating them in the system. • Maintaining open communication with team members and other departments to resolve issues as they arise. • Proactively investigating and resolving issues when processing invoices. • Escalating issues up the chain when unable to resolve on your own and not letting it sit undone. • Working on Adhoc projects assigned to you and meeting the necessary deadlines. |
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