Position Summary

Apollo Answering Service is seeking a detail oriented, analytical, and highly organized Accounts Payable / Financial Operations Specialist to support our Finance & Accounting team. This position is responsible for managing accounts payable activities, maintaining accurate financial records, supporting month end close processes, and contributing to the efficiency of financial operations across the organization.

The ideal candidate has strong accounting knowledge, excellent organizational skills, and the ability to work independently in a collaborative remote environment. This role requires exceptional attention to detail, sound judgment, and a commitment to accuracy, compliance, and continuous process improvement.

Key Responsibilities

• Process a high volume of vendor invoices accurately and in accordance with company policies.
• Review invoices, purchase orders, receipts, and supporting documentation for accuracy and proper approvals.
• Prepare and process electronic payments, ACH transactions, wire transfers, and check disbursements.
• Maintain vendor records and assist with onboarding new vendors, including required tax documentation.
• Reconcile vendor statements and promptly resolve invoice discrepancies.
• Monitor accounts payable aging and ensure timely payment of financial obligations.
• Assist with monthly, quarterly, and annual financial close activities.
• Prepare journal entries and account reconciliations as assigned.
• Support internal and external audits by providing requested financial documentation.
• Maintain accurate accounting records while ensuring compliance with company policies and applicable accounting standards.
• Collaborate with Procurement, Operations, Treasury, and other internal departments to resolve payment and invoice issues.
• Analyze financial data to identify trends, process improvements, and cost-saving opportunities.
• Participate in financial reporting projects and process improvement initiatives.
• Protect confidential financial and business information.
• Perform other accounting and finance-related duties as assigned.

Required Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Minimum of 2 years of accounts payable, accounting, finance, or financial operations experience.
• Strong understanding of accounting principles and financial processes.
• Experience using ERP or enterprise accounting systems.
• Proficiency with Microsoft Excel, including formulas, pivot tables, and data analysis.
• Strong analytical, organizational, and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities while consistently meeting deadlines.
• High level of accuracy, integrity, and attention to detail.
• Ability to work independently in a remote work environment while collaborating effectively with cross-functional teams.
• Authorization to work in the United States.

Preferred Qualifications

• Professional accounting certification or progress toward certification (CPA, CMA, or equivalent) is a plus.
• Experience with Oracle, SAP, Microsoft Dynamics, NetSuite, Workday Financials, or similar ERP platforms.
• Knowledge of expense management systems such as Concur or Coupa.
• Experience supporting multi-entity or multi state organizations.
• Previous experience in energy, manufacturing, mining, industrial, or publicly traded organizations is beneficial.

Knowledge, Skills & Competencies

• Accounts Payable
• Financial Operations
• Vendor Management
• Invoice Processing
• Payment Administration
• General Ledger
• Account Reconciliation
• Financial Reporting Support
• ERP Systems
• Microsoft Excel
• Data Accuracy
• Internal Controls
• Regulatory Compliance
• Time Management
• Critical Thinking
• Process Improvement
• Collaboration
• Professional Communication
• Confidentiality
• Customer Service

Benefits

Apollo Answering Service offers a comprehensive and competitive benefits package designed to support employees' professional success, financial well-being, health, and work-life balance. Eligible employees may receive:

• Competitive base salary
• Annual performance-based incentive opportunities, where applicable
• Comprehensive medical, dental, and vision insurance
• Health Savings Account (HSA) and Flexible Spending Account (FSA) options
• Company-paid life insurance and disability coverage
• 401(k) retirement savings plan with company matching, subject to plan provisions
• Paid vacation, company holidays, and paid sick time
• Employee Assistance Program (EAP)
• Professional development, continuing education, and career advancement opportunities
• Remote work environment with collaboration tools and technology support
• Employee wellness resources
• Paid parental leave, where applicable
• Employee referral program
• Inclusive and collaborative team culture

Benefits eligibility and plan details are subject to applicable plan terms and company policy.

At Apollo Answering Service, we value integrity, accountability, innovation, collaboration, and operational excellence. Our Finance team plays a critical role in supporting strategic business decisions while maintaining the highest standards of financial stewardship. We are committed to creating an environment where talented professionals can grow their careers, contribute meaningful work, and help drive long-term success.

Equal Employment Opportunity

Apollo Answering Service is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.