Accounts Payable Coordinator

POSITION SUMMARY / OBJECTIVE

The incumbent performs a variety of centralized processing activities for the Accounts Payable department of Shared Services. S/he assumes responsibility for the entering and reconciliation of all vendor invoices for branch and corporate locations. Additionally, this role is responsible for maintaining purchase orders and tax-exempt certificates.

KEY TASKS & RESPONSIBILITIES

• Statement Reconciliation: Reconcile vendor statements to open payable reports on a monthly basis to ensure vendor systems match Limbach’s outstanding reports.
  

• Payment Resolution: Identify misapplied payments and communicate with vendors to ensure invoices are correctly applied.
  

• Issue Escalation: Escalate information regarding past-due or missing invoices as required.
  

• PO Management: Review, update, and maintain Purchase Orders (POs) in applicable systems to support project tracking and financial oversight.
  

• Tax Compliance: Apply working knowledge of sales and use tax rules to ensure accurate PO coding. Identify missing tax-exempt certificates and work with vendors to ensure statements are updated accordingly.
  

CONDUCT STANDARDS

• Confidentiality: Maintains appropriate Company confidentiality at all times.
  

• Ethics: Protects Company assets and ethically upholds the Code of Conduct & Ethics.
  

• Safety: Cultivates and promotes the “Hearts & Minds” safety culture.
  

• Core Values: Consistently exemplifies CARE, INTEGRITY, INNOVATION, and ACCOUNTABILITY.
  

MINIMUM QUALIFICATIONS

• Experience: 1+ years of relevant work experience or related schooling.
  

• Technical Skills: Basic computer proficiency; willingness to learn business-specific systems.
  

• Soft Skills: Highly organized, attentive to detail, and able to communicate effectively with diverse audiences.
  

• Efficiency: Ability to maintain high-quality work in a fast-paced, deadline-driven environment.
  

• Autonomy: Capacity to resolve problems independently or under limited supervision.
  

PREFERRED QUALIFICATIONS

• Education: Associate’s Degree in Accounting or a related field.
  

• Industry Experience: Previous A/P experience within the construction industry.
  

• Software: Prior experience with Viewpoint software.
  

• Experience Plus: 2+ years of relevant work experience.
  

WORK ENVIRONMENT & PHYSICAL DEMANDS

• Environment: Professional office setting utilizing standard equipment (computers, phones, etc.).
  

• Remote Work: The Company’s “Work from Home” policy is applicable to this position.
  

• Physical Requirements: Sedentary role; may require exertion of up to 10 lbs of force occasionally. Requires manual dexterity and visual acuity for repetitive motion tasks.
  

• Travel: No travel is expected for this position.
  

Disclaimer: This job description describes the general nature of the work and is not an exhaustive list of responsibilities. Duties may change at any time. Limbach is an Equal Opportunity Employer. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.