Accounts Payable Clerk

VirtualResource (VR) is a boutique consultancy supporting companies to optimise their HR and Workday systems. We strive to be the go-to company that partners with businesses to optimise their HR technology landscape.

Our people are our most important asset

• We recognise the need for a committed, skilled and loyal team and strive to create a working environment that is flexible, caring and considerate of all needs.
• We attract the best people and reward them appropriately
• Staff development and upskilling are core to what we do

Job Description

Responsibilities will include: 

• Process supplier invoices and credit notes in accordance with company policy and procedures 

• Match purchase orders / quotations and invoices for accurate processing 

• Reconcile supplier statements and follow up on outstanding items 

• Process expenses and ensure rechargeable expenses are charged to clients 

• Assist in the preparation of weekly payment runs 

• Maintain accurate records of all transactions and update financial databases 

• Respond to vendor queries and resolve invoice discrepancies in a timely manner 

• Bank reconciliations 

• Assist with month-end and year-end close processes as needed 

• Support internal and external audits by preparing documentation 

• Provide general administrative support to the finance team 

• Uphold confidentiality and integrity of financial data at all times 

Must Have Skills Required 

• Degree Certificate/Diploma in Accounting, Finance, or related field

• Prior experience in accounts payable or administrative finance role 

• Knowledge of ERP systems (Xero, Exact advantageous) 

• Experience working in a shared service or large corporate finance environment 

• Proficient in MS Excel and accounting software (e.g., Sage, Xero, QuickBooks) 

• Strong attention to detail and accuracy 

• Good organisational and time management skills 

• Strong written and verbal communication skills 

• Ability to work independently and as part of a team 

• Willingness to learn and take on new tasks