Accounts Payable and Accounts Receivable part-time permanent
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AI Summary
Manage daily accounts payable and receivable tasks, including invoicing, collections, and vendor reconciliation. Handle month-end reporting, credit card reconciliations, and general office administration duties.
About the Role
Ironside is seeking a reliable, detail-oriented individual to join our internal accounting team in a permanent, part-time capacity. Requiring 16–20 hours per week, this position offers long-term stability and a flexible, predictable schedule.Who you are
This role is an exceptional opportunity for:
- A recent graduate (Associate's or College) looking to build solid, foundational accounting experience.
Key Responsibilities
Core A/P & A/R Focus
- Daily Transactions: Perform daily Accounts Receivable (A/R) and Accounts Payable (A/P) tasks with high accuracy.
- Invoicing: Create weekly/monthly invoices and distribute them to customers.
- Collections & Banking: Submit invoicing and collections reports to the bank.
- Vendor Management: Reconcile subcontractor hours against invoices received and ensure vendor files are complete with current W-9s.
- Year-End Tax: Prepare and distribute 1099s at the end of the year.
Month-End, Reconciliation & Compliance
- Complete month-end reporting, general tasks, and bank/account reconciliations.
- Audit, approve, and upload employee credit card charges (AMEX@Work) into BigTime at the end of each month.
- Reconcile company credit card statements and create monthly expense reports.
- Complete monthly sales tax reconciliations and update data within Avalara (products, locations, etc.).
- Assist Marketing with monthly & quarterly MDF (Marketing Development Funds).
- Assist with annual audit schedule preparation.
Office Management & Administration
- Process daily digital mail via Earth Class Mail and create UPS/FedEx labels.
- Receive company phone calls via email and forward them to the appropriate contact.
- Place orders for office items as needed (supplies, water, coffee).
- Act as a digital liaison with building management.
- Support the team with ad hoc administrative projects as needed.
Qualifications
- Education & Experience: Associate’s degree in business, accounting, or a related field plus 2+ years of relevant work experience, OR 4+ years of hands-on bookkeeping/accounting experience.
- Core Skills: Strong Excel and QuickBooks Online (QBO) skills are required.
- Software Proficiency: Experience with accounting software is essential. Familiarity with BigTime, Avalara, and Slack is highly preferred.
- Soft Skills: Excellent verbal and written communication skills, extreme attention to detail, and the ability to handle confidential information with discretion.
About Ironside
At Ironside, we dive deep into clients’ core business challenges, emerging with new insights into how we can leverage the power of business analytics to help move companies further and faster toward their goals.Our expertise in business intelligence, performance management, predictive analytics, information management, big data, and more only becomes meaningful when brought into careful alignment with where a business stands today and where it means to be tomorrow. Our goal is to use the power of business analytics to propel businesses forward and upward until they break through to a new way of looking at their industry, the world, and their place in both.
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