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AI Summary
The Accounts Officer manages the full cycle of accounts payable and receivable, including invoice processing, supplier payments, and debtor monitoring. They are also responsible for bank reconciliations and supporting the Finance Manager with cash flow forecasting and administrative tasks.
Position Summary
The Accounts Officer is responsible for the accurate and timely processing of supplier invoices and payments, managing debtor accounts, supporting financial reporting and cash flow management, and maintaining strong controls over accounts and related administrative processes.
Job Details
Work setup: Work-from-home
Work Schedule: Monday – Friday, 9:00 AM to 6:00 PM Perth Time
Holidays: AU Holidays (Client’s Holiday Calendar)
Responsibilities
Accounts Payable
- Maintain the AP system, ensuring accurate entry of supplier invoices, allocation to appropriate accounts, and arrangement of approvals.
- Prepare EFT bank files for upload to the online banking system and ensure timely payment to suppliers.
- Review creditor statements and prepare reconciliations as required.
- Resolve invoice discrepancies and respond to supplier queries promptly.
- Raise purchase orders (POs) as needed, update the PO register, and match supplier invoices to POs.
- Assist with maintaining supplier information in line with Business Assurance System requirements.
- Manage approval and payment process for employee expenses in line with payroll cycles.
- Ensure invoices are approved in a timely manner and prepare weekly AP payment runs for submission to the Managing Director.
- File and organise AP documentation to maintain an orderly and confidential work area.
Accounts Receivable
- Issue / Email invoices to clients when invoice process is completed and approved by cost controller, including any required supporting documentation, in a timely manner.
- Upload invoices to customer portals where applicable (e.g., Ariba).
- Monitor and report on debtor balances, ensuring debtor days remain within company expectations.
- Provide updates to the Finance Manager on anticipated payments or delays to assist with cash flow forecasting.
Accounts Admin
- Conduct bank reconciliations for all bank accounts and credit cards, including matching client receipts to invoices.
- Support the Finance Manager and wider finance team with ad hoc administrative or financial tasks as required.
Skills and Qualifications
- 2 years + experience as an accounts officer
- Demonstrated knowledge of Accounts Receivable and Accounts Payable
- Demonstrated knowledge of general bookkeeping and accounting procedures
- Experience with MYOB, Employment Hero, and Deltek is an advantage but not required
- Proficiency in MS Office and MS Excel
- Excellent communication, interpersonal, and organizational skills
- Strong attention to detail and accuracy in all tasks
- Responsibility and accountability, with the ability to work effectively with minimal supervision
- Proven ability to meet tight deadlines and manage time efficiently
- Strong problem-solving and time management skills
- Resilient and adaptable in the face of challenges
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