Accounting Assistant - MEX

PURPOSE

The Accounting Assistant will work in partnership with Accounting Team, Accounting Manager, and third-party accounting firm to verify and complete payable and receivable transactions by assisting in the preparation and collection of invoice documents.  This role is also responsible for working with Customers to collect past due payments and preparing Customer aging reports for internal review.

ESSENTIAL DUTIES & RESPONSIBILITIES 

• Assist with Accounts Payable and Accounts Receivable

• Generate and send Customer invoices

• Communicate with Customers and Volition Account Executives to advise on invoice statuses
  Analyze Vendor invoices for accuracy confirming all required documents are provided

• Assist third-party accounting firm in issuing vendor payments after all requirements are met

• Build and maintain Accounting reports to show real and projected figures

• Continuously track delinquent invoices and actively contact customers for payment

• Maintain orderly Customer and Vendor invoice files
  
  

REQUIRED KNOWLEDGE/SKILLS/ABILITIES

• Exceptional attention to detail

• Willingness to learn, improve, and receive coaching/constructive feedback

• Must be willing to work through unexpected problems to find a reasonable solution

• Detail-oriented and problem-solving skills

• Ability to work professionally and effectively with a diverse group of individuals

• Advance technology skills with a strong focus on data entry, Microsoft Office products, and email correspondence

• Ability to quickly learn and navigate through multiple systems proficiently

• Ability to self-manage and proactively assume tasks, and communications

• Superior people skills with a focus on building long term business relationships

• Logistics or Transportation experience strongly preferred

• Experience with general ledger functions and month end/year end closings
  
  

QUALIFICATIONS:

• Bachelor’s degree in Accounting, Finance, or related field preferred

• 2 years of Accounts Payable and/or Accounts Receivable experience

• 1 year of customer service experience
  
  

PHYSICAL DEMANDS & WORK ENVIRONMENT
Work Environment: The work schedule of this position will be determined based on the organizational needs; it will be subject to change based on business demands and will require work outside of standard business hours.  The job is performed in a general office environment with the option to work remotely as needed.