Accountant (KZ)

Job purpose

To ensure the accuracy and completeness of accounting transactions transferred from QuickBooks Online (QBO) to 1C, maintain payroll accounting records in 1C, and manage the timely processing of electronic tax invoices through the Electronic Invoicing Information System (ESF). The Accountant is responsible for ensuring compliance with Kazakhstan accounting and tax requirements and supporting the integrity of financial records.

Key responsibilities

1. Accounting Systems Control (QBO to 1C)

• Ensure the accuracy and completeness of accounting transactions transferred from QuickBooks Online (QBO) to 1C, 
• Maintain payroll accounting records in 1C for 60+ staff
• Manage the timely processing of tax invoices through (ESF)
  
• Maintain act of acceptance records in ESF
• Review and validate accounting transactions transferred from QuickBooks Online (QBO) to 1C.
• Verify the completeness and accuracy of QBO-1C integration-generated entries.
• Identify, investigate, and resolve discrepancies between QBO and 1C.
• Ensure correct posting of transactions to the appropriate accounts, tax codes, and cost centers.
• Coordinate with system administrators, finance team members, and integration providers to resolve transfer issues.
• Perform periodic reconciliations between QBO and 1C records.
• Maintain audit trails and supporting documentation for adjustments and corrections.
  
  

2. Payroll Accounting

• Record payroll-related accounting transactions in 1C.
• Ensure accurate posting of salaries, bonuses, deductions, taxes, and social contributions.
• Verify payroll reports received from payroll processing personnel or external providers.
• Reconcile payroll-related balances and liabilities.
• Maintain payroll accounting records and supporting documentation.

3. Electronic Tax Invoices (ESF)

• Review and finalize electronic VAT invoices generated through 1C.
• Ensure tax invoices comply with Kazakhstan tax legislation and company requirements.
• Upload and process electronic invoices through the ESF portal.
• Monitor invoice status and resolve rejected or failed submissions.
• Maintain accurate records of issued and received tax invoices.
• Coordinate with customers and suppliers regarding invoice corrections when required.
  

4. Acts of Acceptance (Acts of Completed Services)

• Prepare Acts of Acceptance based on issued invoices and supporting operational documents.
• Ensure consistency between invoices, customer agreements, and acceptance documents.
• Coordinate execution and receipt of signed acceptance acts.
• Maintain electronic and hard-copy records of completed documentation.
• Follow up on outstanding customer approvals and acceptance confirmations.

5. Month-End and Compliance Activities

• Support month-end and year-end closing activities.
• Perform account reconciliations and investigate variances.
• Maintain accounting records in accordance with Kazakhstan accounting regulations and company policies.
• Support tax reporting and external audits as required.
• Assist in preparing schedules and supporting documents for management and statutory reporting.
  

6. Internal Control and Quality

• Ensure financial records are complete, accurate, and properly supported.
• Comply with company financial controls and accounting procedures.
• Support implementation and improvement of accounting and integration processes.
• Identify opportunities to increase automation and improve data quality.
• Maintain confidentiality of financial and employee information.

Authority

• Review and correct accounting entries within assigned responsibilities.
• Reject inaccurate transaction transfers and request corrections.
• Communicate directly with operational departments regarding supporting documentation.
• Coordinate with IT and system integration providers regarding accounting data issues.

Qualifications

• Bachelor's degree in Accounting, Finance, Economics, or a related field.

Professional Qualifications

• CAP, CIPA, Professional Accountant of Kazakhstan, DipIFR, ACCA, or equivalent accounting qualification preferred.
  

Experience

• Minimum 3 years of accounting experience.
• Experience working with 1C Accounting.
• Experience with Kazakhstan tax invoicing and ESF processes.
• Experience in payroll accounting is preferred.
• Experience in logistics, freight forwarding, or service industries is an advantage.

Knowledge

• Kazakhstan accounting principles.
• Kazakhstan VAT and tax invoice requirements.
• Electronic Invoicing System (ESF).
• Payroll accounting and statutory deductions.
• General ledger accounting and reconciliations.
• Microsoft Excel and financial reporting tools.

Skills

• Strong attention to detail.
• Analytical and problem-solving skills.
• Data reconciliation and investigation skills.
• Ability to work with integrated accounting systems.
• Strong organizational and time-management skills.
• Effective communication and coordination skills.
  

Key Performance Indicators (KPIs)

1. QBO-to-1C transaction accuracy rate.
2. Number of unresolved integration discrepancies.
3. Timely completion of payroll postings.
4. Percentage of ESF invoices submitted without rejection.
5. Timely issuance of Acts of Acceptance.
6. Month-end closing activities completed on schedule.
7. Number of accounting errors identified during internal or external review.
8. Timely resolution of invoice and accounting discrepancies.
9. Compliance with document retention and financial control requirements.