Travel Admin Assistant

Working across the globe, V2X builds smart solutions designed to integrate physical and digital infrastructure from base to battlefield. We bring 120 years of successful mission support to improve security, streamline logistics, and enhance readiness. Aligned around a shared purpose, our $4.5B company and 16,000 people work alongside our clients, here and abroad, to tackle their most complex challenges with integrity, respect, responsibility, and professionalism

Must be able to operate common office machines and be familiar with automated word processing and accounting systems.  Possess knowledge of filing and routing correspondence.  Must demonstrate sound mathematical computation ability.

The incumbent is required to perform basic travel clerical tasks necessary for the smooth operation of the department.  Will coordinate with Madison CORP and PMO for travel and payroll requirements.

Performs tasks with minimum supervision.

Must be customer oriented.

• Works under the direct supervision of the Travel Manager.
• Files records, reports, correspondence, travel documentation and other required documentation, for travel.
• Prepare employee change of status reports.
• Prepare Travel Expense Estimates for employee Detachments and Rescues.
• Performs Travel Expense Billing Audits for preparation of Government Billings.
• Perform audit and reconciliation of travel expense reports.
• Operate computer remote terminal.  Initiate data entry elements necessary to maintain payroll, travel expenses and other related contract accountability requirements.
• Answers telephones, takes, and delivers messages.
• May be required to operate various office machines to include computer, calculator, copier, CRT, and facsimile machine.
• Prepares special reports and forms as required.
• Complies with all safety requirements and uses mandated safety equipment.
• Duties may include exposure to confidential and sensitive matters, disclosure of which may be costly to the company.
• Inputs data into computer from travel claims for the purpose of processing travel claims.
• Assists the Travel Manager in the routine accomplishment of travel expense report tracking.
• Prepares travel and payroll data report forms on computer as required.
• Performs other job-related duties as required.

Satisfactory completion of computer data entry courses required or one (1) year of on the job training and/or experience.  Must be able to meet any Government/Company licensing/ qualification requirements for the position.

• Must have one (1) year experience in data entry.
• Must have a minimum of one (1) year experience in clerical/administrative career field.
• Proficient in computerized spreadsheet application and word processing.
• Analytical ability sufficient to handle non-complex administrative details.
• Normal mental/visual application.
• Knowledge of grammar, punctuation, and spelling rules.
• Requires the ability to operate various office machines used in designated departments.
• Must have the ability to deal courteously, efficiently, and effectively with a diverse group of customers and visitors

Physical Demands:

This classification activity is usually accomplished in an office like environment and as such requires the scope of physical movements and postures normally associated with office activities.  May require lifting of objects whose weight normally will not exceed 30 pounds.  Special vision abilities required to perform this job are close vision, peripheral vision, depth perception and the ability to adjust and focus.

Work Environment:

The diversity of work conditions may range from an environment where there is little or no physical discomfort, to an environment that is typical of an office setting.  May be required to work in areas where high noise hazards prevail.  May be exposed to fumes or airborne particles.  May be exposed to electrical shock hazards.

What We Bring:

At V2X we strive to be market competitive in our total reward offerings.

Employee benefits include the following:

• Healthcare coverage
• Life insurance, AD&D, and disability benefits
• Retirement plan
• Wellness programs
• Paid time off, including holidays and leave of absences
• Eligible Tuition Reimbursement
• Learning and Development resources
• Employee assistance resources 

Pay and benefits are subject to change at any time and may be modified at the discretion of the company, consistent with the terms of any applicable compensation or benefit plans.

At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.