Proposal Coordinator

Description

Join Our Innovative Team at Mile 2!

Are you into solving tough problems and building cool tech? Do you thrive in a team where your ideas are heard and your creativity is encouraged? If you're nodding along, Mile 2 might be the place for you.

We're all about creating advanced solutions that really make a difference for our government partners. Our team uses the latest technologies to make a tangible impact, creating seamless integrations between human expertise and machine capabilities to tackle complex challenges.

Our core values guide everything we do: Supported Autonomy: We trust you to take initiative and make decisions, but we've always got your back. Humble Expertise: We respect everyone's knowledge and skills, creating an environment where we can all learn and get better together. Success is a Team Effort: We believe that we can only achieve great things when we work as a team. Tangible Results: We're motivated by the desire to create real, measurable impacts through our work.

When you join us, you'll work on meaningful projects that challenge you and help you grow. We offer a supportive and inclusive environment, competitive benefits, and plenty of opportunities to advance your career. If you're ready to level up your career and be part of something special, check out our current openings and apply today.

DUTIES AND RESPONSIBILITIES:

Position Summary

The Proposal Coordinator supports the successful pursuit of federal government opportunities by coordinating proposal development activities while building expertise in government contracting. This role serves as a key member of the Growth organization, working closely with Capture Managers, Proposal Management, Solution Architects, Finance, and Contracts to deliver compliant, competitive, and compelling proposals.

This position is designed for a highly organized professional who enjoys managing complex projects, collaborating across teams, and developing specialized expertise in federal proposal operations and pricing. The Proposal Coordinator will receive on-the-job training and mentorship in both proposal management and government pricing with the opportunity to grow into a Proposal Manager role.

Key Responsibilities

Proposal Coordination

• Support the planning, organization, and execution of federal proposal efforts from solicitation release through submission.
• Maintain proposal schedules, action item trackers, compliance matrices, and deliverable checklists.
• Coordinate volume development, document reviews, and color team activities.
• Facilitate meetings, capture decisions, and proposal status updates.
• Manage proposal files, templates, version control, and document organization.
• Ensure proposals comply with solicitation requirements, formatting standards, and submission instructions.
• Assist with final production, quality assurance, and electronic proposal submissions.

Growth Operations

• Support Capture Managers throughout the opportunity lifecycle.
• Coordinate proposal kickoff meetings and cross-functional collaboration.
• Maintain proposal and pricing libraries, reusable content, and lessons learned.
• Assist with proposal metrics, pipeline reporting, and continuous process improvement initiatives.
• Support special projects across the Growth organization as needed.

Career Development

This role is intentionally structured as a growth opportunity. The selected candidate will receive mentorship and hands-on experience in both proposal management and government pricing.

Requirements

Required Qualifications

• Bachelor's degree or equivalent professional experience.
• 3+ years of professional experience in program management, project management, operations, chief of staff, business operations, or a related field.
• Exceptional organizational and project coordination skills.
• Strong written and verbal communication abilities.
• Advanced proficiency with Microsoft Office, particularly Excel, Word, and PowerPoint.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong attention to detail and commitment to quality.

Desired Qualifications

• Experience supporting federal government programs or contracts.
• Proposal, capture, contracts, or finance experience.
• Experience with GovWin, TechnoMile, Salesforce, SharePoint, or proposal management tools.
• APMP certification or interest in pursuing certification.

Attributes 

The ideal candidate is:

• Highly organized and detail-oriented.
• Curious and eager to learn new disciplines.
• Comfortable working with both technical and financial information.
• Able to coordinate multiple stakeholders and competing priorities.
• Calm under tight deadlines.
• Proactive, dependable, and collaborative.
• Interested in building a long-term career in federal growth and business development.

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Defense Work 

This role supports U.S. Department of Defense customers. Employees may be assigned to different projects over time, including projects involving defense operations.

Our Approach to AI in Hiring

At Mile 2, applications are reviewed by real people—not filtered out by bots. Authenticity matters more than keyword tricks. 

We know you're probably using AI tools to help draft or polish your resumes, and that’s fine! We're using AI to write this blurb about AI!  But we expect you to make it your own. Resumes that feel copy-pasted —repetitive, oddly phrased, “too perfect” matches to our job description— may hurt your chances. Adding personal touches and real examples of your work will make your application stronger.  The use of AI tools or other external assistance during interviews is not permitted. We look forward to meeting the real you!

A Note About Our Application Process

Please answer our screener questions honestly and thoroughly (rather than writing “see resume”). These are reviewed by real people—not bots—and play an important role in our selection process. Thoughtful responses will strengthen your application.