Project Manager/Coordinator

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Job Title:                    Project Manager

Department:              Industry & Facilities, Industrial Inspections

The Project Coordinator / Project Manager is responsible for scheduling industrial inspections for new CAPEX projects supporting the oil and gas industry. They will implement a QA/QC program in collaboration with the Directors to communicate client job expectations to field inspectors and serve as the inspectors main point of contact for the on-the-job issues. Examples of inspection projects could include materials used for offshore oil platforms or refineries. Must live in the Houston area.

Project Manager will be responsible for:

Inspection Scheduling and Coordination:

• Manage detailed inspection schedules for raw materials and finished products used in offshore platforms, refinery construction, and other oil and gas construction projects.
• Manage internal and external field technician/inspector pool through a web-based project management system, including managing availability, geographic locations, qualifications, skillsets.
• Coordinate with suppliers, manufacturers, and inspectors to ensure timely execution of inspections.
• Adjust schedules as needed to accommodate project changes and ensure compliance with project specifications, industry standards, and regulatory requirements.
• Communicate with clients and key stakeholders to ensure adequate level of field inspectors both geographically and with the required qualifications/skillsets and analyze need and how quickly operations can execute on projects in the pipeline.
• Liaison between operational leadership, field inspectors , clients, and client representatives to ensure customer requirements are met.
• Collaborate with team members in other BV offices globally to schedule inspections of materials and finished products in other countries.
• Ensure field inspectors meet client reporting and information expectations, maintaining accountability among workers.

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Tracking Inspection Activities:

• Monitor and track the progress of all inspection projects to ensure adherence to project timelines and milestones.
• Maintain a centralized tracking system to provide real-time updates on the status of inspections.
• Identify and address any potential delays or issues that could impact project schedules.
   

Vendor and Supplier Coordination:

• Liaise with vendors and suppliers to communicate inspection schedules and ensure their adherence to project quality requirements.
• Facilitate the resolution of any quality issues with suppliers, ensuring corrective actions are implemented and documented.
   

Documentation and Reporting:

• Maintain comprehensive records of all scheduled inspection activities, including inspection reports, test results, and certifications.
• Prepare and present detailed reports on the status of inspection activities to project management and client representatives.
• Ensure all documentation is properly archived and easily retrievable for future reference.

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Project Monitoring and Progress Reporting:

• Provide regular updates and detailed reports on the progress of inspection activities to project managers and stakeholders.
• Ensure alignment of inspection activities with overall project goals and objectives.

Accounting and Financial Oversight:

•  Validate and approve inspectors time sheets and expenses, including subcontractor invoices.
• Collaborate with the accounting department to ensure accurate recording and reporting of inspection-related expenses.
• Assist in the preparation of budgets and forecasts for inspection activities, tracking actual costs against budgeted amounts.
• Review and approve invoices related to inspection services ensuring alignment with POs and contracts.

Education and/or Experience:

• Bachelor's degree in a related field preferred; minimum of three years of relevant experience required.
• Proficiency in written and verbal communication, with the ability to articulate complex information clearly to various stakeholders.
• Strong reasoning ability and problem-solving skills, with the capacity to navigate abstract and concrete variables effectively.
• Proficiency in computer operations and project management software.

Knowledge, Skills, and Other Abilities:

• Time management, active listening, critical thinking, and problem-solving skills.
• Ability to work independently and collaboratively in a team environment.
• Ability to multitask and to work in multiple systems.
• Adaptability to remote work and the ability to maintain productivity and communication from a remote location.
• Must possess a cell phone and internet service for remote work.

Qualifications:

• Previous experience in a people scheduling  and project scheduling role, preferably in a construction or engineering realm – ideally in oil and gas industry.
• Must live in the Houston area.
• Strong organizational skills and attention to detail.
• Proficiency in office software including computerized scheduling tools.
• Excellent communication skills, both written and verbal.
• Ability to work independently and prioritize tasks effectively.

Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of all responsibilities, qualifications, or working conditions associated with the role.

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