Project Coordinator

Role Overview

MANNINO Architecture & Design is seeking an organized, polished, and detail-oriented Project Coordinator to join our team in a fully remote capacity. Working directly under our Lead Project Manager and assisting studio leadership with client intake, you will serve as the operational backbone of our architecture and design studio. This role focuses on backend studio organization, seamless client onboarding, Sales administration, and project administration for high-end projects.

Key Responsibilities

Client Experience & Onboarding Administration

• Own the prospective client intake process by managing inquiry forms, scheduling discovery calls, and organizing initial consultation details.
• Assist leadership in formatting fee proposals, assembling preliminary presentation materials, and setting up digital files for new clients.
• Serve as a responsive, professional administrative touchpoint for prospective clients during their initial studio orientation.

Studio & Project Administration

• Provide continuous administrative support to Lead PM Paulina and upcoming Project Managers across all design phases.
• Track phase milestones, fee schedules, and project timelines to ensure internal deliverables remain on schedule.
• Attend internal project meetings to log detailed notes, track action items, and distribute summaries to the design team.
• Maintain organized project documentation, digital archives, and studio tracking systems.

Qualifications & Core Competencies

• Experience: 1–3 years of professional project coordination or administrative experience, ideally within a high-end service, design, or professional services environment.
• Communication: Exceptional, polished written communication skills suitable for a luxury boutique clientele.
• Technical Aptitude: Proficient in Google Workspace with a proven ability to quickly learn digital studio tools and project management software.
• Organization: Exceptional attention to detail, proactive tracking skills, and the ability to manage multiple administrative workflows independently.