Project Controller / Coordinator

The Role

You'll be the central point of awareness across a portfolio of active construction projects. This is a coordination-first role — you don't need to be on the tools, but you need to know every project inside out. If something is slipping, you'll catch it. If something needs actioning, you'll get it moving.

What You'll Do

• Monitor a live portfolio of small-to-medium construction projects and keep all records current

• Manage contracts, variations, and RFIs — preparing, tracking, and following through to resolution

• Track timelines, flag scheduling conflicts, and coordinate crew, equipment, and subcontractor availability

• Manage purchase orders, track project costs, and escalate budget concerns early

• Prepare and maintain project documentation — CANs, SWMSs, drawings, quality and compliance records

• Oversee crew planning and timecard review and authorisation

• Prepare job reports, invoices (via Xero), and daily/weekly performance summaries

• Manage client-facing communications around quotes, variations, RFIs, and project updates

What We're Looking For

• Experience in construction project administration, coordination, or contract management

• Solid understanding of how construction projects are run — contracts, variations, documentation, sequencing, crew management

• Strong organisational skills with the ability to juggle multiple projects simultaneously

• Comfortable working across cloud-based systems and digital workflows

• Clear, professional written communication

• Self-directed and proactive — you don't wait to be told something is wrong

Why Altiorem

• Flexible, remote-friendly working arrangements

• Variety across a diverse portfolio of construction projects and clients

• Be part of a growing business that genuinely values sharp, reliable operators