Procurement Specialist

The Procurement Specialist is responsible for supporting the organization’s sourcing, purchasing, and supplier management activities to ensure the timely, cost-effective, and compliant acquisition of goods and services. This role partners with internal stakeholders and external vendors to support operational needs, maintain procurement controls, and contribute to continuous improvement initiatives across the procurement function.

Essential Duties and Responsibilities

· Manage procurement activities for assigned categories, vendors, and purchasing needs.

· Review purchase requisitions and ensure alignment with business requirements and company policy.

· Source vendors, obtain quotations, evaluate proposals, and support vendor selection decisions.

· Negotiate pricing, lead times, payment terms, and other commercial conditions within the approved authority.

· Create, issue, and manage purchase orders, ensuring completeness, accuracy, and timely follow-up.

· Coordinate with vendors and internal stakeholders to track deliveries, resolve order issues, and maintain service continuity.

· Maintain procurement documentation, supplier files, pricing records, and contract-related information.

· Monitor supplier performance and escalate service, quality, or delivery concerns as needed.

· Support supplier onboarding, contract renewals, bid events, and procurement-related administrative processes.

· Partner with Finance, Legal, Operations, IT, and other business units to ensure procurement support is aligned with organizational priorities.

· Identify cost savings, sourcing efficiencies, and process improvement opportunities.

· Assist with reporting related to spend, vendor performance, savings, and procurement activity.

· Support internal and external audit requests by providing required procurement documentation and records.

· Ensure compliance with procurement policies, internal controls, and approval processes.

Qualifications

· Bachelor’s degree in Business Administration, Supply Chain, Procurement, Finance, Operations, or related field preferred.

· Minimum of 3 to 5 years of relevant experience in procurement, purchasing, sourcing, or supply chain operations.

· Experience managing vendors, purchase orders, quote comparisons, and procurement workflows.

· Familiarity with procurement controls, supplier management practices, and contract-related processes.

· Ability to work effectively in a cross-functional and deadline-driven environment.

Preferred Qualifications

· Experience with ERP, purchasing, or procurement systems.

· Experience supporting direct and/or indirect spend categories.

· Exposure to contract review, supplier negotiations, and cost analysis.

· Experience in retail, consumer goods, distribution, or multi-site operating environments is a plus.