Learning Design Administration Intern

About the Learning Design Administration Intern Role

Venture for Canada is seeking a detail-oriented and organized Learning Design Administration Intern to support the planning, coordination, and administration of our ETA programming, including ETA 101 course , ETA Bootcamp course, and related conference planning activities.

This role is ideal for someone who is interested in learning design, entrepreneurship education, program coordination, and nonprofit program delivery. The intern will support the ETA team by helping keep materials, communications, calendars, project trackers, and learning resources organized and up to date.

Key Role Responsibilities

Program and Project Coordination

• Maintain project records, trackers, timelines, and planning documents for ETA 101, ETA Bootcamp, and conference-related activities.
• Log project progress, updates, deadlines, and next steps in project management tools and shared documentation.
• Help keep internal planning documents organized, current, and easy for the team to use.
• Track outstanding tasks and support follow-up across internal workstreams.

Calendar, Communications, and Participant Support

• Support the coordination of calendar invites for sessions, meetings, speaker calls, and program activities.
• Help prepare and send participant communications, reminders, and follow-ups.
• Monitor participant-facing details to ensure communications are clear, timely, and accurate.
• Support basic inbox or communication tracking where needed.

Speaker and Stakeholder Coordination

• Assist with outreach to speakers, facilitators, and guests.
• Track speaker confirmations, bios, session details, materials, and logistics.
• Support the preparation of speaker briefing documents or session information.
• Help ensure speakers receive the information they need in a timely and professional way.

Learning Materials and Content Administration

• Review learning materials, slide decks, handouts, worksheets, and resources for formatting, consistency, typos, and basic edits.
• Support updates to learning resources based on team feedback.
• Help organize curriculum materials and session resources in shared folders or internal knowledge systems.
• Make basic edits to Notion pages and program materials to ensure information is accurate and easy to navigate.

Conference and Event Planning Support

• Assist with planning and administrative tasks related to ETA conference activities.
• Support agenda tracking, speaker logistics, participant information, and resource preparation.
• Help coordinate details across learning design, events, and program delivery workstreams.

What You’ll Bring

• Experience supporting administrative, coordination, event, program, student leadership, volunteer, or team-based projects.
• Strong organizational skills, with the ability to track tasks, deadlines, follow-ups, project updates, and shared records accurately.
• Clear written communication skills, including the ability to draft, edit, and send simple participant, speaker, or internal communications.
• Comfort coordinating calendars, scheduling meetings, managing invites, and helping keep people on track with upcoming deadlines or sessions.
• Experience working in shared documents, spreadsheets, folders, and collaborative planning tools.
• Familiarity with tools such as Google Workspace, Zoom, Canva, and a willingness to learn tools such as Notion and project management platforms.
• Ability to review learning materials, slide decks, worksheets, emails, and resource pages for typos, formatting, consistency, and clarity.
• Comfort supporting outreach to speakers, facilitators, guests, or partners, including tracking confirmations, bios, logistics, and follow-ups.
• Interest in learning design, entrepreneurship, education, nonprofit programming, event coordination, or participant experience.
• Legal authorization to work in Canada

Who You Are

• You are highly organized and enjoy keeping information, timelines, and details clear and up to date.
• You are dependable, responsive, and able to follow through on tasks without needing reminders.
• You notice small details, including formatting issues, missing information, typos, unclear instructions, or gaps in a process.
• You are proactive and comfortable asking clarifying questions when something is unclear.
• You are comfortable juggling multiple small tasks and shifting priorities in a busy program environment.
• You communicate clearly, professionally, and thoughtfully with teammates, participants, speakers, and external stakeholders.
• You are curious about how strong learning experiences are designed, coordinated, and delivered.
• You are comfortable working behind the scenes and understand that strong administration helps programs run smoothly.
• You are collaborative and enjoy contributing to a team that is managing many moving pieces.
• You bring a service-oriented mindset and care about creating a smooth, organized, and positive experience for participants and partners.

Internship Period: 4-months from start date