Konsultant E-File (E-Akte) / Ekspert ECM

Tech stack:

• Fabasoft eGov-Suite

• Enterprise Content Management (ECM)

• Document Management Systems (DMS)

• Electronic File Management (E-Akte)

• Workflow-driven document processes

• Digital records management

Requirements:

• Proven hands-on experience with Fabasoft solutions

• Experience working in ECM, DMS, or electronic document management environments

• Understanding of document lifecycle management and digital records processes

• Experience supporting system implementations, rollouts, or user enablement activities

• Strong communication and stakeholder management skills

• Ability to deliver knowledge transfer, workshops, and training sessions

• Fluent Polish and good English communication skills (B2+)

• Residence and tax residency in Poland

• Willingness to travel occasionally for a few days at a time for workshops, training sessions, or consulting activities

• Availability to work in a project and consulting environment (Monday–Friday)

• Experienced in using AI tools in day-to-day workflow

Nice to have:

• Experience with public sector or e-government projects

• Knowledge of E-Akte solutions and records management concepts

• Experience in business process analysis and optimization

• Experience in change management and user adoption initiatives

• Previous exposure to German clients or international project environments

• Experience conducting end-user training and mentoring activities

Project description:

We are looking for a Fabasoft Expert to join an international consulting project focused on electronic document management and digital transformation initiatives. The role is dedicated to supporting a public sector client in Germany through the implementation, optimization, and adoption of Fabasoft-based solutions.

We are looking for a specialist who can act as a subject matter expert, support project activities, and transfer knowledge to internal teams through workshops, mentoring, and training sessions.

The work is delivered in a project-based consulting model, following the Munich business calendar and standard business hours. Occasional business travel may be required for training or consulting engagements.

Main responsibilities:

• Act as a Fabasoft subject matter expert within international project teams

• Support implementation and optimization of Fabasoft-based ECM and document management solutions

• Provide consulting services related to electronic file and records management processes

• Deliver workshops, training sessions, and knowledge transfer activities for internal teams and stakeholders

• Collaborate with business and technical teams to identify improvement opportunities

• Support system rollout, adoption, and user enablement activities

• Prepare documentation, training materials, and process guidelines

• Participate in project planning, coordination, and delivery activities

• Share best practices and recommend improvements related to document management and digitalization initiatives

• Support stakeholders throughout the project lifecycle, ensuring effective use of Fabasoft solutions