Finance Coordinator

THE OPPORTUNITY

Great financial management starts with getting the fundamentals right.

As Finance Coordinator, you'll help create a finance operation that is accurate, reliable and easy for people across Quadmark to work with. You'll coordinate the day-to-day financial processes that keep money moving through the business, maintain accurate financial information, and make sure the right information is available when it's needed.

Working closely with the Financial Controller, you'll take ownership of established finance processes and controls, spotting issues early and resolving them before they become bigger problems.

Success comes from independently owning your area, applying good judgement and creating confidence that the everyday finance operation is under control.

WHAT THIS LOOKS LIKE IN PRACTICE

Keep Finance Operations Running Reliably

You'll create confidence in the everyday flow of financial activity through the business.

You'll:

• coordinate core finance operations across invoicing, expenses, payments and financial administration
• maintain accurate and complete financial records and supporting information
• ensure established finance processes and controls are followed consistently
• keep financial trackers and systems current so others can rely on the information within them
• identify missing, incorrect or unusual information and resolve discrepancies proactively
• maintain clear records and audit trails that support effective financial control.
  

Coordinate Expenses & Financial Compliance

You'll help make spending easy to understand, appropriately controlled and accurately reflected in our financial information.

You'll:

• coordinate the financial administration and control of employee expenses and corporate card activity
• ensure transactions have appropriate receipts, coding, VAT treatment and supporting information
• reconcile expense and corporate card information against financial records
• support accurate allocation of costs across the business
• help colleagues understand and follow expense processes and policies

Where travel or expense systems support these processes (E.G. Expensify), you'll help colleagues use them effectively and maintain the finance information required from them. Ownership of the wider travel operating model or technology does not sit within the scope of this role.

Support Billing & Cash Flow

You'll help ensure Quadmark has clear visibility of money coming into and moving through the business.

You'll:

• coordinate accurate and timely client invoicing
• maintain the records and information that support cash-flow visibility
• support reconciliation of WIP, FIA and other relevant cash-flow information
• identify discrepancies or delays and work with the appropriate people to resolve them
• provide reliable financial information that supports the Financial Controller's oversight of working capital and liquidity.

Create Confidence at Month End

You'll make sure the operational finance information needed for month end is accurate, complete and ready when required.

You'll:

• complete and support reconciliations within agreed month-end rhythms
• validate underlying financial information before it is used for reporting
• ensure expense, freelancer, invoicing and other operational finance records are complete
• investigate differences and resolve routine issues independently
• support VAT and other periodic finance reviews by maintaining accurate underlying records and providing relevant context

Make Finance Easy to Work With

You'll be an approachable and dependable point of contact for everyday finance processes.

You'll:

• help colleagues understand how to navigate finance processes correctly
• make sure new starters understand the finance processes and systems relevant to them
• maintain useful guidance and process documentation
• recognise recurring questions or friction and suggest practical improvements.

Strengthen How We Work

Ownership means understanding why a process exists, not just completing it.

You'll:

• spot recurring errors, unnecessary manual work or unclear ownership
• recommend practical improvements to everyday finance processes
• share knowledge so important processes aren't dependent on one person.

WHAT YOU’LL NEED

• 3+ years’ experience in finance operations, accounts payable/receivable or bookkeeping role
• Working towards or holding a relevant qualification (AAT, ACCA or CIMA)
• Hands on experience with Xero, Expensify and other similar accounting systems
• Strong Excel skills and comfort reconciling data across multiple sources
• A clear, confident communicator who can explain finance processes to non-finance colleagues.