Finance and Operations Coordinator (Remote)

JOB DESCRIPTION - Finance and Operations Coordinator 

Reporting to: Head of Finance

Location: Remote, Mexico

Duration: Approximately 4 months (fixed-term contract)

Shuttlerock is a global creative production and SaaS company operating across approximately 12 countries. We are seeking a Finance and Operations Coordinator on a fixed-term basis to cover a maternity leave absence within our Finance team. This is a hands-on role supporting the day-to-day financial operations and HR coordination for Shuttlerock’s North American and Mexican entities.

Key Responsibilities

Finance Support

•        Create contracts and customer invoices in Workday based on new deals received on HubSpot, ensuring information and billing details are accurate.

•        Import bank statements into Workday and reconcile bank accounts on a weekly basis.

•        Track supplier invoices, submit in Workday, and process for payment.

•        Review the AR Debtor report and follow up with clients regarding overdue invoices.

•        Assist with month-end close workpapers as directed by the Group Accountant.

Payroll

•        Review biweekly US payroll changes, submit for approval, and create the corresponding supplier invoice.

•        Review biweekly Mexico payroll changes, submit for approval, create the supplier invoice, and add payments to BBVA for processing.

Mexico Operations

•        Manage day-to-day operational activities for the Mexico entity, including responding to inquiries from external accountants, reviewing and processing invoices, and coordinating tax payments.

•        Maintain and update the Mexico team vacation balance tracker, including accruals, usage, and remaining balances.

Administration & HR Support

•        Monitor and manage both personal and accounting inboxes, respond to inquiries, and prioritise urgent requests.

•        Coordinate employee onboarding and offboarding processes as needed.

About You

•        2+ years’ experience in a finance operations, bookkeeping, or accounting coordination role.

•        Comfortable working with accounting and ERP systems (experience with Workday is a plus).

•        Familiarity with payroll processing in the US and/or Mexico.

•        Experience with bank reconciliations, accounts payable, and accounts receivable.

•        Strong attention to detail and ability to manage multiple deadlines independently.

•        Excellent written and verbal communication in both English and Spanish.

•        Experience in a multinational or multi-entity environment is desirable.

•        Proficiency with Google Sheets / Excel and familiarity with CRM platforms (e.g. HubSpot).