Experience Associate

This is a remote position.

The Experienced Associate 1&2 is an intermediate-level position within the accounting team, responsible for performing advanced accounting tasks, supervising Associate 1 & Associate 2 staff, providing training and support, and assisting senior accounting staff in preparing parts of the financial statements. This role requires a strong understanding of accounting principles, attention to detail, and the ability to work collaboratively within a team environment. Also, candidate should independently be able to manage 1-2 clients. Should have industry knowledge of 1.5-3 years.

Key Responsibilities:

1.        Supervision and Training:

Ø  Supervise and mentor Associate 1 & Associate 2 staff, providing guidance and support in their daily tasks and professional development.

Ø  Conduct training sessions for Associate 1 & Associate 2 team members to enhance their accounting knowledge and skills.

2.        Advanced Accounting Tasks:

Ø  Perform advanced accounting tasks, including complex reconciliations, journal entries, and variance analysis.

Ø  Assist in the preparation of financial reports, including balance sheets, income statements, and cash flow statements.

3.        Invoice Management and VAT Compliance:

Ø  Oversee the invoice management process, ensuring accuracy and compliance with VAT rules and regulations.

Ø  Review invoices for coding accuracy and proper documentation before processing.

Ø  Address any delays in upload by client if flagged by member of team and fix with client on priority to get upload.

4.        Bank Reconciliations and Financial Analysis:

Ø  Assist in bank reconciliations and financial analysis to identify trends, discrepancies, and areas for improvement.

Ø  Prepare detailed financial reports and analysis to support decision-making processes.

Ø  To make sure reconciliation is done in timely manner as well as help making sure query in it is fixed on priority to make sure nothing pending >7 days.

Ø  Making sure all Monthly Bank Statement PDFs are saved at prescribed location.

5.        Supplier Reconciliation and Relationship Management:

Ø  Manage supplier reconciliation & address any discrepancies or issues timely.

Ø  Foster positive relationships with suppliers to ensure smooth transactions and resolve any billing discrepancies.

Ø  Update and share reconciliation status with internal/external parties in predefined template.

Ø  Try getting SOA from at least 60% vendors and in case of any challenge, flag with procurement in charge at venue to assist as needed (Top 20 AP should be always having balance reconciling with SoA).

Ø  Making sure keeping Proforma Ledger at minimum and have answer for all pending (like goods/service delivery pending etc.).

Ø  There should not be any debit balance. Just in case of any should have strong follow up as well as need to sort it with continuous follow up.

Ø  Suggest and make sure House of LDGERS fees payment get paid in time / if client not paying / releasing then highlight to House of LDGERS Management.

Ø  Have tracker for all monthly fixed charges (for eg. Valet, Utility, Laundry etc.) and ensure getting those invoice as well as suggest them for payment timely.

Ø  Critical payments if help up, highlight it to Management Team at client.

6.        Customer Reconciliation and AR Management:

Ø  Make sure VISA and AMEX reconciliation is up to date in working file / Xero.

Ø  Cash Takings should be up to date always. Chase and escalate it at client end just in case.

Ø  Follow up and make Deposits/Vouchers/Account Client up to date.

Ø  Submitting Municipality / Authority tax figures and making sure payment setup arranged for the same.

Ø  Assist on different revenue audits conducted by authority/client etc.

Ø  Save monthly reports in specific folder always.

7.        Assistance to Senior Accounting Staff:

Ø  Collaborate with senior accounting staff to prepare parts of the financial statements, ensuring accuracy and compliance with accounting standards.

Ø  Support senior staff in ad hoc projects and tasks as needed.

Ø  Work on schedules of financials such as Purchase & GP Reco, balance sheet schedule, payroll posting etc.

Ø  Work on Intercompany reconciliations and fixing differences if exists.

Ø  Submit financials for internal review followed by external submissions with desired schedules.

Ø  Making sure achieving timeline set by client and agreed by us to make sure continuous better relationship.

8.        Documentation and Compliance:

Ø  Maintain accurate and organized financial records and documentation in accordance with company policies and regulatory requirements.

Ø  Ensure compliance with accounting standards, regulations, and internal controls.

Ø  Procuring and saving company related statutory documents such as Trade License etc. should be saved in Xero > Files Tab.

9.        Team Collaboration, Communication & Independent Client Handling:

Ø  Communicate effectively with team members and stakeholders to coordinate tasks and achieve departmental goals.

Ø  Collaborate with other departments to support cross-functional initiatives and projects.

Ø  Should be able to independently manage 1-2 clients

10.    Clickup:

Ø  Making sure clickup is updated always and monitor and flag any pendency as well as adhering to checklists created there for different processes.

Requirements

Skills and Qualifications:

1.        Education: Bachelor's degree in Accounting, Finance, or a related field.

2.        Experience: 1.5+ years of experience in accounting or finance roles.

3.        Knowledge: Strong understanding of accounting principles and practices.

4.        Software: Proficiency in accounting software and applications, including Xero and "Auto Entry" or similar tools.

5.        Skills: Excellent analytical and problem-solving skills, attention to detail and accuracy in work, effective communication and interpersonal skills.

6.        Teamwork: Ability to work well in a team environment and provide leadership to junior staff.

7.        Adaptability: Willingness to learn new tasks and technologies.