Executive Communications Specialist

Company Description

Our client is a large, global healthcare organization that plays a critical role in the delivery of healthcare products and services, operating at significant scale across the industry.

• Rate: $58-62/hr
• Location: Remote, must work EST/CST hours
• Hours: 20 hrs/week
• Contract: 6 month contract 
• Start date: 9/21 or 9/28

Job Description

Our client's Communications team is seeking an Executive Communications Specialist to provide dedicated communications and project management support to the CFO (currently new to the organization) and his broader leadership team. This role sits within the central Communications function — it is not a finance role, and no finance background is required. What matters most is strong executive-level communications experience and the ability to execute polished, high-quality content quickly.

This is an individual contributor role reporting into the Senior Director of Internal and Executive Communications. The Specialist will not interact directly with the executive but will execute on communication strategies developed by the internal team.

Key Responsibilities

• Executive Briefs: Draft first-pass event briefs for the CFO's engagements using existing templates — covering purpose, attendees, talking points, anticipated questions, and desired audience takeaways.
• AI-Enabled Drafting: Use Microsoft Copilot and other AI tools to generate first drafts of executive communications, prompts, and content (e.g., drafting fireside chat questions), significantly reducing manual drafting time.
• Microsoft Teams Channel Support: Support the planned launch of a Teams channel for the CFO to communicate with his leadership team — creating executive-level content following the existing internal playbook.
• Engagement Content: Draft internal posts for the CFO on their internal social/engagement platform, in a style similar to his event briefs.
• Presentation Development: Build polished PowerPoint presentations and slides to support executive engagements and town halls.
• Change Transformation Project Support: Provide comms and light project management support for a broader change transformation initiative that will roll out in waves, with anticipated content needs at the start of the new calendar year.
• Event & Town Hall Logistics: Support planning and logistics for town halls, including tracking project steps and coordinating moving pieces.

Qualifications

Required Skills & Experience

• Executive-level communications experience — supporting a C-suite or senior leadership function is required, regardless of specific functional area (finance, HR, legal, etc.).
• Strong writing skills with the ability to translate raw information into polished, executive-ready content.
• Comfort and proficiency using AI tools (Microsoft Copilot or similar) as part of the drafting workflow — this is a core requirement, not a nice-to-have.
• Advanced PowerPoint skills for building executive presentations.
• Familiarity with Microsoft Teams; experience creating structured, executive-level channel content.
• Event planning / project management experience, particularly around town halls — able to track and manage project steps independently.
• Working familiarity with (or ability to quickly learn) Viva Engage and Smartsheet — deep expertise not required, but understanding of how Smartsheet functions for calendar/scheduling purposes is helpful.

Nice to Have

• Healthcare industry experience (not required).

Additional Information

We Are Rosie provides strategic consulting and talent solutions for the marketing industry. We partner with more than 200 of the world’s biggest brands and agencies to help them solve unique marketing challenges with the best people, swiftly and at scale. Founded by former advertising executive Stephanie Nadi Olson in 2018, We Are Rosie is on a mission to redefine how marketing works, with an inclusive, human-centric approach that’s better for business and better for marketers. Our company has been recognized as an industry trailblazer and earned many accolades, including being named to the 2023 Global Top 100 Inspiring Workplaces, the Inc. 5000 2022, and Adweek’s Fastest Growing Agencies in 2021.
 

We Are Rosie is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, age, national origin, ancestry, physical or mental disability, medical​​​ condition, pregnancy, genetic information, gender, sexual orientation, gender identity or ​expression, veteran status, marital status, or any other status protected under federal, state, or local law.