The Executive Assistant will manage complex calendars, coordinate meetings, and handle travel arrangements for senior leadership. They will also track action items, support recruitment processes, and identify opportunities to improve administrative workflows through technology.
This is a remote position.
Join one of the Philippines' fastest-growing tech companies. Open to Philippine-based
About Us
Full Scale is a fully remote-first company that helps businesses build dedicated teams of skilled professionals. We make it easier for growing companies to find, onboard, and retain high-performing talent.
About the Role
We are looking for an experienced Executive Assistant to support senior executives with day-to-day scheduling, coordination, follow-ups, and administrative tasks. This role will work closely with senior leadership to protect their time, reduce administrative workload, keep commitments on track, and make sure important tasks and meetings are well coordinated.
The ideal candidate is highly organized, proactive, dependable, and comfortable working independently while supporting multiple priorities.
Key Responsibilities
Manage complex executive calendars, including scheduling, rescheduling, and resolving conflicts.
Coordinate meetings with leadership, customers, partners, candidates, and external organizations.
Protect executive focus time and help prioritize meetings and commitments.
Track action items, delegated tasks, commitments, and follow-ups to ensure they are completed on time.
Prepare meeting agendas, background information, materials, and other items needed by executives.
Coordinate recruiting and interview schedules for leadership and strategic roles.
Manage candidate schedules, interview materials, communications, and follow-ups.
Coordinate executive travel, including flights, hotels, transportation, itineraries, and conference arrangements.
Coordinate customer visits, partner meetings, speaking engagements, and other external commitments.
Provide limited personal administrative support, such as managing calendars, appointments, reservations, important dates, and occasional personal logistics.
Handle confidential and sensitive information with discretion.
Help identify opportunities to improve administrative processes through AI, automation, and technology.
Perform other related tasks as assigned by the client.
Requirements
3+ years of experience as an Executive Assistant, Personal Assistant, Virtual Assistant, or similar role.
Previous experience supporting C-level executives, founders, or senior leaders is strongly preferred.
Some technical, project management, or experience working with technical teams is preferred.
Excellent written and verbal communication skills.
Strong organizational and time management skills.
Ability to manage multiple priorities and deadlines with minimal supervision.
Highly proactive with strong attention to detail and follow-through.
Good judgment and ability to handle confidential information professionally.
Comfortable communicating with senior executives, customers, partners, candidates, and other stakeholders.
Able to anticipate needs, identify potential issues, and take action without constant direction.
Some technical or project management background is preferred.
Comfortable using technology and quick to learn new tools and systems.
Interest or experience in using AI and automation to improve productivity is a plus.
Work Schedule
Full-time, 5 days per week
Must be available to work US Central business hours
Benefits
100% remote work setup
Work from anywhere in the Philippines
High-impact role with direct leadership visibility
Opportunity to work closely with senior executives
Collaborative team that values ownership, trust, and accountability
Opportunity to use AI and automation to improve how work gets done
“I was the first applicant for a remote marketing position that got listed on the company website the same day I applied. Had an interview within 48 hours!”
— Sarah J.
·
Marketing Manager
★★★★★
Verified
