Executive Assistant

We're The Branding People, a Malaysia-based digital marketing agency serving brands across Southeast Asia. We turn insights into strategy, strategy into creative work, and creative work into measurable impact.

We're looking for a highly organized, tech-savvy Executive Assistant who thrives on creating order, driving execution, and getting things done efficiently. This role goes beyond traditional administrative support — you'll become a force multiplier for leadership by leveraging AI, systems, and operational excellence to maximize productivity across the business.

What You'll Be Crafting

• Manage the Director's calendar, meetings, priorities, and follow-ups to ensure smooth execution.

• Prepare meeting agendas, notes, action items, and coordinate with teams to drive completion.

• Create and polish presentations, reports, documents, trackers, and internal resources.

• Compile reports and maintain accurate data using Excel and Google Sheets.

• Leverage AI tools such as ChatGPT and Claude to improve productivity, reporting, research, and content creation.

• Identify opportunities to automate and streamline recurring processes.

• Handle confidential information and ad-hoc business tasks with professionalism and discretion.

• Champion a "work smarter, not harder" mindset across projects and responsibilities.

• Coordinate special projects from planning through completion, ensuring timelines and deliverables stay on track.

• Work cross-functionally with marketing, operations, creative, and leadership teams to support key initiatives.

• Take ownership of ad-hoc business tasks and challenges with a solutions-oriented approach.

Your Superpowers

• Minimum 2 years of experience as an Executive Assistant, Personal Assistant, Marketing Coordinator, Marketing Executive, or similar operational support role.

• Strong familiarity with AI tools such as ChatGPT, Claude, Gemini, or similar platforms, with genuine enthusiasm for using them daily.

• Excellent written and verbal communication skills in English.

• Advanced proficiency in Microsoft Excel, Google Sheets, PowerPoint, Google Slides, Word, and Google Docs.

• Strong understanding of data organization, reporting, formulas, and pivot tables.

• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities simultaneously.

• Ability to work independently and produce polished, high-quality output with minimal supervision.

• High level of discretion, professionalism, and reliability when handling confidential information.

• Experience in marketing, advertising, fintech, iGaming, or fast-paced digital environments.

• Experience building dashboards, reports, or operational systems.

• Familiarity with tools such as Notion, Slack, ClickUp, Asana, or similar productivity platforms.

What You'll Get Here

• Freedom to Work from Anywhere
  Remote flexibility that empowers deep work and creative flow.

• Upskilling That Actually Changes You
  Workshops, coaching, and exposure to brands across SEA with real learning and real growth.

• Lucrative Pay That Reflects Value
  Competitive salary packages designed to reward excellence, not just attendance.

• Health & Wellness Support
  Benefits that keep your mind sharp and your energy sustainable.

• People Who Want You to Win
  A driven team that collaborates, questions, builds — and celebrates progress.

• Plus More — Because We're Still Growing
  We refine, improve, and innovate constantly. You grow as we grow.