eCW to Epic Conversion Specialist

Job Summary

We are seeking an experienced eCW to Epic Conversion Specialist to support a large-scale healthcare technology initiative involving the migration of clinical and operational data from eClinicalWorks (eCW) to Epic. This consultant will serve as a subject matter expert throughout the data conversion lifecycle, including data assessment, extraction, mapping, validation, testing, and go-live support.

The ideal candidate has extensive experience leading healthcare data conversions, strong knowledge of eCW and Epic data structures, and a proven track record of supporting successful legacy EMR-to-Epic migration projects.

Assignment Details:

• Initial 6-month contract with likelihood of extensions
  
• Fully remote
  
• Multiple openings available
  

Key Responsibilities

• Lead data conversion activities for eClinicalWorks (eCW) to Epic migration projects.
  
• Analyze legacy eCW data and identify conversion requirements, dependencies, and potential risks.
  
• Develop and maintain source-to-target mapping documentation for demographic, clinical, financial, and operational data.
  
• Collaborate with clinical, operational, technical, and project leadership teams to define conversion scope and requirements.
  
• Support data extraction, transformation, cleansing, validation, and reconciliation activities.
  
• Perform data quality assessments and recommend remediation strategies to improve conversion outcomes.
  
• Validate converted data and ensure accuracy, completeness, and compliance with project requirements.
  
• Support mock conversions, testing cycles, cutover planning, go-live activities, and post-go-live stabilization.
  
• Investigate and resolve conversion defects, data discrepancies, and validation issues.
  
• Document conversion processes, mapping specifications, test results, and project deliverables.
  
• Provide recommendations and best practices to optimize data migration processes and improve conversion efficiency.
  

Required Qualifications

• Minimum of 5 years of healthcare IT data conversion experience.
  
• Hands-on experience supporting eClinicalWorks (eCW) to Epic conversion projects.
  
• Strong understanding of healthcare data migration methodologies and best practices.
  
• Experience with source-to-target mapping, data transformation, validation, reconciliation, and testing.
  
• Knowledge of clinical and operational healthcare workflows.
  
• Experience working with large healthcare organizations and enterprise EHR implementations.
  
• Strong analytical, problem-solving, and troubleshooting skills.
  
• Excellent communication and stakeholder management abilities.
  
• Experience working in remote consulting environments and collaborating across multiple teams.
  

Preferred Qualifications

• Epic Data Conversion experience on multiple Epic implementations or optimization initiatives.
  
• Epic certification(s) preferred.
  
• Experience converting clinical data including patient demographics, encounters, allergies, medications, immunizations, problem lists, laboratory results, and clinical documentation.
  
• Experience with SQL, reporting tools, ETL processes, and healthcare data analysis.
  
• Previous consulting experience supporting large-scale healthcare transformation projects.