Document Control Administrator - Temporary Full Time

Job Description

Sacré-Davey is seeking an organized, self-directed Document Control Administrator to support engineering projects, vendor documentation, electronic review workflows, and project reporting. The ideal candidate is detail-oriented, comfortable managing competing priorities, and confident working with project teams, clients, and vendors. This is a temporary, full-time position with the potential to transition to a permanent opportunity based on project requirements and business needs.

Key Responsibilities

• Maintain accurate document registers and reporting data, including status reports, metrics, and dashboards for Project Managers, Engineering, and Project Controls.
• Coordinate internal document reviews, track deadlines, and support timely consolidation and return of reviewed documents.
• Maintain and support SharePoint document libraries, lists, views, and project collaboration areas.
• Support EDMS setup in SharePoint and continuous improvement, including document control procedures, templates, workflows, and Microsoft 365 automation/notifications.
• Ensure project records comply with client and SDE standards and respond professionally to document and information requests.
• Manage project and vendor documentation from receipt through final issue, including document numbering, revisions, metadata, transmittals, filing, and distribution.
• Coordinate vendor document requirements, deliverable lists, submission schedules, review cycles, status tracking, and follow-up with vendors and project teams.

Qualifications

• Experience in document control, vendor document management, or project administration within an engineering/project environment; related post-secondary education is an asset.
• Strong Microsoft Office skills, particularly Excel; SharePoint experience is strongly preferred.
• Working knowledge of document numbering, revision control, transmittals, vendor data/deliverables, metadata, and electronic review workflows.
• Excellent organization, accuracy, and communication skills, with the ability to independently prioritize multiple assignments and follow up on outstanding deliverables.

Nice to Have / Assets

• Power Query and advanced Excel for data cleaning, consolidation, registers, and reporting.
• Power Automate or other workflow automation experience.
• Power BI or other dashboard/reporting tools.
• Bluebeam Studio or similar electronic document review/collaboration tools.
• Experience improving document control, vendor data management, or reporting processes.

Additional Information

Work Location: Remote within British Columbia or Alberta. Candidates with a presence in or near Vancouver are preferred.

Sacré-Davey offers a competitive compensation package, as well as a creative, cohesive work environment and continuous opportunity for development. If you would like to be considered for this opportunity please submit your resume and cover letter, including a description of projects and accomplishments relevant to the position.

Sacré-Davey is an Equal Opportunity Employer. We consider employment applicants without regard to age, race, color, national origin, citizenship, religion, creed, sex, sexual orientation, marital status, disability or any other protected status. If you have any accessibility or special requirements, please let us know and we will do our utmost to accommodate, in accordance with applicable local legislation.