Department Coordinator 3

Overview

Job Description

• The Department Coordinator 3 is responsible for ensuring the smooth operation of the department by performing a wide variety of administrative and support functions.

Responsibilities

• Manage complex daily department activities to maximize team efficiency and achieve team established goals
• Provide support to team members including staff travel arrangements and expense and time tracking
• Develop meeting agendas schedule department meetings document proceedings and distribute minutes
• Liaise with other areas to resolve information or project requests by department staff
• Coordinate budget preparation and expense management activities
• Fulfill work requests from department staff in timely and accurate manner
• Mentor coach train and provide feedback to other team members; may provide feedback to leadership on technical abilities of team
• Compiles and analyzes complex information and develops reports proposals or documents
• Create and edit correspondence spreadsheets and presentations
• Actively contribute to meetings with management staff and peers
• Provides recommendations for department goals policies and procedures budgets statistical reports and process improvements
• May interact with clients to obtain information verifying schedules and for other department relevant activities
• Assist with marketing efforts and development of client proposals

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Minimum Qualifications

• High School diploma or equivalent
• Experience as a Department Coordinator
• Significant experience as a Department Coordinator
• Capable of identifying and completing tasks independently with a sense of urgency and ownership
• Excellent interpersonal skills; able to maintain solid rapport with team members as well as maintain professionalism with those outside of department
• Excellent oral and written communications skills that demonstrate a professional demeanor and the ability to interact with others with discretion and tact
• Keen attention to detail
• Demonstrated success at maintaining high personal work standards
• Demonstrated ability to handle sensitive information with discretion and tact
• Proficient with Microsoft Windows and Microsoft Office Suite
• Attentive to department needs as demonstrated by rapid and high-quality responsiveness to requests