Deals Administrator (Real Estate, Remote)

About Us:

Buying or selling a home is one of the biggest decisions most people ever make. Thousands of Canadians trust Right at Home Realty, Property.ca, Condos.ca, and MrLoft.ca to help them make it, connecting buyers, sellers, renters, landlords, and agents at the right moment, with the right experience.

Behind every brokerage and marketplace sits myAbode's transaction processing platform, handling 30,000+ deals a year across thousands of agents.  We sit at the centre of how Canadian real estate actually works by delivering that same back office to brokerages across Canada. 

myAbode is a young company with deep roots. We're an AI-native team rebuilding the real estate back office from the ground up; reimagining the most complex, emotional, and consequential transaction in most people's lives. The next era of real estate will run on new infrastructure, and we're making sure it's built in Canada, with the in-house expertise to back it.

Round13-backed, we offer the stability of an established company with the pace of a startup. We're curious, we move fast, and we're built for context switching. If you want to build something ambitious alongside genuinely smart people, in a space that's ready for it, this is the place.

The Role:

The Deals Administrator is responsible for providing superior customer service to our brokerage service clients while assisting them through the deals processing process.

What You'll Own:

• Process real estate transactions-all types of deals (Buying, Listing, Leases, Builder) in Lonewolf software.
• Send commission invoices to lawyers and co-operating brokerages.
• Follow up with other brokerages and lawyers regarding commission cheques.
• Communicate with Branch Managers, Administrators and Accounting regarding trades and agents’ requests.
• Remind and follow up with agents about submitting paperwork (i.e. listing agreements) for deals processing and any other tasks related to the daily function of the deals processing department.
• Candidate should know how to read and understand an Agreement of Purchase and Sale, Agency forms (i.e. buyer representation), FINTRAC ID etc.
• Respond to all agent emails on a timely basis.
• Other duties as assigned by Management.

What We're Looking For:

• 3-5+ years’ experience in the real estate industry would be an asset
• Must have experience using Adobe and Microsoft Outlook
• Excellent computer skills
• Excellent customer service and people skills
• Excellent analytical skills and organizational skills
• Independent worker and team player
• Ability to handle a very busy, fast-paced office setting.
• Excellent verbal, presentation and written communication skills required.
• Ability to handle multiple priorities and tight deadlines.

Why myAbode:

Real estate is ready for disruption and ready to be reimagined. The data exists. The intent exists. The technology exists. And we're the team doing it.

We're not just building software. We're changing the most emotional, complex, and consequential transaction in most people's lives, alongside some of the most talented, passionate, and genuinely excellent people we've ever worked with. A team that moves fast, thinks big, and cares deeply about getting it right. Flexible enough to change direction when the market demands it. Focused enough to go deep when it matters.

The industry is ready. The platform is ready. Are you?

A Note on AI in Our Hiring Process

We use AI tools to support parts of our recruitment process, including resume screening, drafting job descriptions, generating interview questions, and transcription. It helps us move faster and focus more of our energy on the human parts of hiring that actually matter.

We thank all applicants who apply; only candidates selected for an interview will be contacted.

myAbode is an employer committed to fostering a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, veteran status, or disability status. Should you require accommodation at any point during the process, please contact peopleteam@myabode.ca.

Qualified applicants must hold appropriate citizenship or documents permitting them to reside and work in Canada.