Copy of EA/Finance & Property Management Support (Offshore Contractor)
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AI Summary
Provide high-level executive support to the Managing Director of Property Management, including calendar and travel management. Create and maintain recurring financial reports, KPI dashboards, and structured administrative processes to ensure scalability.
About the role
We are seeking a highly organised Executive Assistant with strong finance administration capability to support the Managing Director of Property Management and leadership team. This role combines executive support with the creation and management of recurring financial reports and structured administrative processes.
The primary focus is to streamline executive workflows and systemise repetitive finance reporting to ensure efficiency, and scalability
What you'll do
- Executive support
- Manage calendar, scheduling, and travel arrangements
- Prepare meeting materials and reporting packs
- Manage expense claims and credit card reconciliations
- Assist with content writing and drafting of emails
- Coordinate with accountants, advisors, and external stakeholders
- Provide general executive and administrative support
- Assisting with ad-hoc administration tasks, including data entry
- Finance Reporting & Administration
- Create and maintain recurring financial reports and KPI dashboards
- Assist with CRM (hubspot) management
- Assist with month-end reporting and board materials
- Maintain revenue and expense tracking templates
Experience / Qualifications
- Strong EA background with finance exposure
- Strong Excel and reporting capability
- Preferably experience with hubspot and monday.com
- Highly organised, process-driven and detail-oriented
- Comfortable working independently in a remote environment
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