Contract Administrator - Office of Sponsored Programs - Wake Forest University School of Medicine (WFUSM)

Remote position; M-F; 8-5

Pay Range:

JOB SUMMARY:

Provides administrative support for research-related activities at the institution; ensures proposals are submitted in a timely manner; tracks approval process, follows up on grants/contracts signature and set up of awards; ensures efficient data management; and provides guidance on grant and contract parameters while being trained on the daily operations of OSP.

Administratively supports a set of diverse and complex awards that include federal, non-federal and international funders. Works independently, anticipates and resolves problems; and updates supervisor on status of proposals and awards/grants. Uses independent judgment and problem-solving skills to ensure compliance with sponsor and donor regulations, School and University policies as well as departmental procedures.

EDUCATION/EXPERIENCE:

Bachelor's degree or an equivalent combination of education and experience.

LICENSURE, CERTIFICATION, and/or REGISTRATION:

N/A

ESSENTIAL FUNCTIONS:

The OSP Administrator I is expected to work at either the technical or non-technical competency level indicated for the respective area of either pre-award, post-award, or contracts.

• Supports faculty members and department administrators in the various stages of grant and/or contract life cycle.
• Demonstrates knowledge and understanding of institutional cost policies and multiple funding agency guidelines including federal, state, private foundations, and associations and the application of these policies to budgets for the various stages of the grant and/or contract life cycle.
• Demonstrates understanding of all systems and applications utilized for storage and retrieval of data.
• Understands the negotiation, documentation, and financial grants management process related to each stage of the grant and/or contract life cycle.
• Reviews financial information to ensure budgets and terms agree with grant or contract documentation and compliance with institution and granting agency requirements to provide assistance to stakeholders involved in the various stages of the grant and/or contract life cycle. Consults with supervisor as appropriate.
• Develops understanding of appropriateness of consultation with institutional management and/or Legal Department related to contract language, financial, and post-execution monitoring of agreements.
• Provides support and guidance to stakeholders for grants and/or contracts entered into by the institution. Demonstrates the ability to provide attentive care to stakeholders in the research community is required.
• Develops knowledge and understanding to fulfill reporting requirements of grants and/or contracts awarded. Demonstrates a basic understanding of concepts and principles of contracts and grants, with a strong desire and motivation to gain additional knowledge and expertise. The following competencies are needed: Grants Administration, and Accountability.
• Represents and promotes the institution's research activities at meetings.
• Develops a positive working relationship with stakeholders and provides needed support during the grants and/or contracts life cycle.
• Assists and supports the formulation and implementation of policies and procedures relating to the administration of grants and/or contracts.
• Required to maintain knowledge of existing laws, policies, and procedures necessary to comply with Federal, State, and University regulations concerning grants and contracts. The following competencies are needed: Federal and departmental policies and procedure knowledge, grants administration, and federal accounting procedure and process.
• Performs other related duties incidental to the work described herein.

SKILLS/QUALIFICATIONS:

• Exceptional oral, written, and interpersonal skills to communicate effectively with a large and diverse constituency, including senior leadership, faculty, support staff, granting agencies, and vendors High degree of conscientiousness to actively seek and identify opportunities to contribute to and achieve goals
• Maintains a sense of purpose, value, and ownership of work and takes responsibility for performance with high effort/commitment levels.
• Adaptability to remain flexible and open to new ideas and encourage others to value change.
• Persists towards solutions and goals in changing circumstances and identifies ways to incorporate new practices into existing framework.
• Strong decision-making/problem-solving skills to proactively identify and evaluate the root cause of problems.
• Recognizes issues or opportunities and determine whether action is needed.
• Breaks down complex problems into their fundamental part and takes charge of a group when necessary to facilitate either action or a decision.
• Ability to understand, interpret and apply laws, regulations, and policies.
• Strong planning and organizational skills with the ability to manage multiple priorities/deadlines.
• Demonstrated proficiency in Microsoft Office, Word, Excel, Power Point applications.
• Highly goal oriented, self-motivated, and ability to work independently as well as with guidance when appropriate WORK

ENVIRONMENT:

Clean, well-lit, comfortable office environment.

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training

• Premium pay such as shift, on call, and more based on a teammate's job

• Incentive pay for select positions

• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs

• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability

• Flexible Spending Accounts for eligible health care and dependent care expenses

• Family benefits such as adoption assistance and paid parental leave

• Defined contribution retirement plans with employer match and other financial wellness programs

• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.