Contract & Accounts Payable Assistant

Pulsar Group Plc is a tech innovator, delivering high-quality SaaS products that address the fundamental business needs of clients in the marketing and communications industries. We combine AI technologies with human expertise to analyse data and create insights to understand what has an impact on an organisation and their key audiences – from customers to stakeholders, politicians to influencers and the media.

The evolving Pulsar Group portfolio includes Isentia, the market-leading media monitoring, intelligence, and insights solution provider; Pulsar, the most advanced audience intelligence and social listening platform; Vuelio, which provides monitoring, insight, engagement, and evaluation tools for politics, editorial, and social media in one place; and ResponseSource, the network that connects journalists and influencers to the PR and communications industry.

Pulsar Group is an AIM-listed SaaS provider with over 1,000 employees across 10 countries. Our technology is used by 6,000 organisations every day, from global blue-chip enterprises and communications agencies to public sector organisations and not-for-profits.

Role Overview

The Contract and Accounts Payable Assistant is a key member of the finance team, responsible for managing all aspects of the accounts payable process, processing sales orders and billing, as well as supporting the Credit Control team. This role ensures the timely and accurate payment of invoices, maintains strong supplier relationships, ensures customers are invoiced on time, and contributes to the overall financial health and integrity of the finance team.

Based in Manila, you will work closely with the Finance Leadership Team based in London, UK. There are 10 people within the UK finance team, consisting of a CFO, Finance Director, FP & A Controller, Financial Controller, Management Accountants, and Credit Controllers. This is a great role to understand the dynamics of a finance team, but also the company as a whole, as the role requires you to liaise and build relationships with many other teams outside of finance.

Please note that the working hours of this role are 15:00 to 24:00 to align with our UK Head Office working hours.

There will be a chance to develop your career within Pulsar Group Plc, working your way up through the Finance team, with the company offering support through professional exams, should you wish (after successfully passing your trial period of six months).

Key Responsibilities

• Proactively manage supplier accounts, including supplier statement reconciliations

• Manage Accounts Payable inbox

• Filing of electronic invoices and statements on time

• Coding of invoices/credit notes to the correct GL code

• Managing Pleo expenses and dealing with all expense-related queries

• Reconcile the company credit card expenditure

• Maintain good and regular communication with teams across the business

• Month-end tasks such as intercompany recharges, AP, and AR reports

• Managing a budget tracker for staff costs and travel

• Chasing POs and assisting with the credit control team

• Setting up supplier payments in the bank

• Processing opportunities in Salesforce

• Process sales orders and sales invoices daily

• Setting up customer DD in GoCardless and posting payments in NetSuite

• Complete supplier and infosec forms for Sales Reps

• Assist the finance team colleagues

• Ad hoc duties as required

Profile

• At least 1+ years of experience working in a similar role for a SaaS company

• Professional proficiency in speaking, writing, and communicating in English

• Strong attention to detail and a high degree of accuracy

• Excellent organisational and time management skills

• Proficient in accounting software NetSuite (is not required but would be desirable) and Microsoft Office, especially Excel and Google Sheets

• Ability to work independently and as part of a team in a fast-paced environment.

• Detail-oriented and process-oriented, with the ability to understand business processes

• Collaborative person, able to communicate across all levels of the business

• Proactive team player who is willing to take the initiative

• Previous experience with CRM systems, ideally Salesforce, is highly desirable