Billing Specialist

The Billing Specialist administers all aspects of the invoicing process to include creating, distributing and closing client invoices and vendor payments. Looking for a candidate in MT, or PT zones as that is the area in which this role will be supporting.

Job Responsibilities 

• Create and process client, consultant, and vendor invoices accurately and timely, verifying compliance with organizational policies and contract payment terms. 
• Make appropriate changes/reclassifications.
• Codes expenses, verifies and pays invoices, receives and posts receipts, reconciles balances, and maintains records within financial systems and other repositories. 
• Assist with new project setup to include billing and project folders. 
• Maintain the integrity of time transfers. 
• Review and research any unbilled time.
• Order certificates of insurance. 
• Takes appropriate action with delinquent accounts, and researches and resolves concerns or discrepancies. 
• Process accounts payable and expense reports accurately and promptly. 
• Support Project Accountants with additional accounting responsibilities, as needed.

• Provide additional transaction support regarding project time and expense activity.

   

Education and Work Experience 

• Education Bachelor Degree in Finance or Accounting, or equivalent work experience. 

• Work Experience 3-5 years’ or more related business experience. 

   

Knowledge, Skills, and Abilities

•  Familiarity with professional services and/or the AEC industry preferred. 
• Understanding of basic project accounting policies and procedures. 
• Experience with working with Accounts Receivable and Accounts Payable processes. 
• Ability to prioritize and manage deadlines. 
• Detail-oriented and organized. 
• Strong mathematical and computer skills. 
• Intermediate Microsoft Office skills, including Excel. 
• Prior experience with Vision / Deltek Vision preferred. 
• Ability to learn new systems and processes quickly. 
• Strong verbal and written communication skills. 
• Ability to communicate effectively with individuals at all levels and disciplines.