Australian Account & Payroll Officer
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AI Summary
The role involves managing end-to-end payroll for field and office staff while ensuring compliance with Australian awards and superannuation requirements. Additionally, the officer will handle accounts payable, receivable, bank reconciliations, and assist with financial reporting and job costing.
This is a remote position.
We are seeking an organised Australian Accounts & Payroll Officer to manage the financial administration and payroll engine of our growing electrical contracting business. Located at our Melbourne office, you will be responsible for end-to-end payroll processing for our field technicians, apprentices, and office staff, alongside managing daily accounts payable and receivable.
The ideal candidate will have strong experience navigating trade-specific awards and operating job-costing software to keep our field operations and back-office finances aligned.
Key Responsibilities
1. Payroll & Award Compliance
• End-to-End Payroll: Process weekly/fortnightly payroll for A-Grade electricians, apprentices, and admin staff.
• Award Interpretation: Interpret and apply the Electrical Award [MA000025] or relevant Enterprise Bargaining Agreements (EBAs), accurately managing complex overtime, travel allowances, tool allowances, and site-specific penalty rates.
• Superannuation & CoINVEST: Administer monthly superannuation tracking and process quarterly CoINVEST long-service leave contributions for eligible trade staff.
• Leave Management: Track and reconcile annual leave, sick leave, and RDO (Rostered Day Off) accruals.
2. Accounts Payable & Receivable
• Supplier Invoice Reconciliation: Match and reconcile supplier invoices (e.g., MM Electrical, L&H, Middy’s) against purchase orders generated by field staff.
• Progress Claims & Invoicing: Generate and track progressive project claims and service invoices for residential builders, commercial clients, or domestic jobs.
• Debtor Management: Monitor aged receivables and follow up politely but firmly on outstanding client payments to protect cash flow.
3. Financial Admin & Job Costing
• Job Tracking: Audit timesheets and materials logged in field software to ensure accurate project costing and labor allocation.
• Bank Reconciliation: Complete daily bank reconciliations and general ledger maintenance using cloud accounting software.
• Compliance Reporting: Assist the external accountant with preparation of monthly or quarterly Business Activity Statements (BAS), GST tracking, and Single Touch Payroll (STP) lodgements.
Requirements
• Experience: Minimum 2–3 years of experience in an Accounts & Payroll position, preferably within the building, construction, or electrical service trades.
• Software Competency: Proficient in cloud accounting platforms like Xero or MYOB, combined with exposure to trade management ecosystems like simPRO.
• Regulatory Knowledge: Thorough understanding of Australian PAYG tax rules, Superannuation Guarantee requirements, and Fair Work regulations.
• Attention to Detail: Exceptional data entry accuracy to manage high-volume material receipts and trade timesheets.
• Communication: Strong written and verbal communication skills to easily interface with field electricians, suppliers, and builders.
Work Environment & Expectations
While this is a work-from-home position, it is important to note that this is a full-time role—not a freelance or flexible-hour arrangement. You will be expected to work a fixed shift and maintain a high level of professionalism and accountability, just as you would in an office environment.
✅ This role requires:
• Discipline and commitment to set working hours (strict shift times, not flexible)
• Use of time tracking software during work hours
• Active participation in team and client calls with your camera ON
• Consistent availability and responsiveness throughout your shift
• Treating this as a long-term, full-time job—not a side gig or freelance task
⏱ Payroll is processed bi-monthly.
We’re looking for someone who values structure, is dependable, and thrives in a role that provides consistency and clarity. If you’re seeking stability and a team that appreciates reliability, we’d love to hear from you.
Benefits
1. Monthly Salary: PHP 58,000
2. Salary will be paid on a bi-monthly basis on the 15th and 30th or 31st of each month
3. You will be paid extra for overtime and Philippines public holidays
4. Probation: 6 months and after Probation
10 days annual leave credits
5 days of sick leave
5. HMO Offered after 6-month probation
6. 13th Month Pay after 30 days
7. Annual Salary Review
8. Laptop provided after 30 days
9. Permanent work-from-home role. You will have to use your own internet.
10. SHIFT TIMES: 7AM to 4PM Philippine time, Monday to Friday
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