Architectural Project Manager - Construction Administration

Position Overview

The Architectural Project Manager – Construction Administration (PMCA) serves as the firm's on-site representative during construction and is responsible for managing the architectural aspects of projects through the construction phase. This role coordinates with clients, consultants, contractors, government agencies, and internal staff to ensure projects are constructed in accordance with approved plans, specifications, contracts, and applicable codes.

Key Responsibilities

Construction Administration

• Manage bidding and construction phase activities.
• Attend and facilitate construction meetings.
• Review and process:
  • Requests for Information (RFIs)
  • Shop drawings
  • Product submittals
  • Change orders
  • Extra service requests
  • Progress billings/pay applications
• Conduct regular site visits and field observations.
• Monitor construction progress for compliance with project documents.
• Prepare punch lists and Certificates of Substantial Completion.
• Review and coordinate as-built drawings and closeout documentation.

Project & Team Management

• Collaborate with leadership on staffing and resource allocation.
• Participate in performance management and hiring recommendations.
• Contribute to firm-wide initiatives, standards, and process improvements.
• Coordinate project staffing needs and scheduling.

Financial Management

• Assist with project budgets and financial goals.
• Monitor project performance and team utilization.
• Identify and manage additional services opportunities.
• Support invoicing, billing reviews, and collections activities.

Education

• Bachelor's degree in Architecture or a related field from an accredited college or university.

Experience

• Minimum 5 years of construction administration, architectural project management, or related experience.

Technical Knowledge

• Strong understanding of:
  • Architectural drawings and specifications
  • Construction contracts
  • Building codes and regulatory requirements
  • FHA, ADA, TCAC, and accessibility requirements
• Experience with multiple construction types:
  • Type I, II, III, and V construction
• Experience with project types such as:
  • Mixed-use developments
  • Podium projects
  • Wrap developments
  • Garden-style apartments
  • Modular construction

Core Competencies

• Construction administration expertise
• Project coordination and leadership
• Client and contractor relationship management
• Problem-solving and decision-making
• Time management and organization
• Financial and budget awareness
• Written and verbal communication
• Attention to detail

Work Environment

• Primarily remote/work-from-home position.
• Requires dedicated home workspace and reliable internet (minimum 20 Mbps download / 5 Mbps upload).
• Periodic travel to construction sites for meetings, inspections, and project reviews.

Why AO?

Our culture is built on collaboration, trust, and the belief that great work happens when people are supported and challenged in equal measure. You’ll find a team that values:

• Strong relationships, with clients and each other
• A roll-up-your-sleeves mentality
• Continuous learning and professional growth
• Thoughtful design paired with technical rigor

At AO, you will work alongside colleagues who care deeply about what they do and are committed to building something meaningful together.

Benefits

We offer competitive compensation and a comprehensive benefits package designed to support our team. Highlights include:

• Medical, dental, life, and supplemental insurance
• Most medical plans fully paid for employee-only coverage
• Company-paid basic life insurance and long-term disability
• Retirement plan, health savings, and flexible spending accounts
• Paid vacation, holidays, and sick time
• Free parking and convenient transit access
• Employee discount program (OC location)