Anesthesia Chart Management Coordinator - PRN / Per Diem

The PRN Anesthesia Chart Management Coordinator is responsible for the end-to-end acquisition, validation, and availability of anesthesia case documentation required for downstream coding and billing. This role ensures all anesthesia encounters are properly accounted for and accessible within the billing system by managing site-specific workflows, task requests, and acquisition-related exceptions.

* This is a PRN/per diem position, you work on an as-needed basis.

Responsibilities

These are your responsibilities :

• Accounts for all anesthesia cases across assigned sites and ensure required documentation is received or obtained.
• Reconciles expected versus received cases and resolves daily and periodic variances.
• Validates indexed documents for correct patient, encounter, and document type association.
• Identifies and coordinates correction of indexing errors or missing documentation.
• Maintains audit‑ready documentation of acquisition and validation activity.
• Responds to task requests from operational partners to obtain missing or supplemental documentation.
• Prioritizes work to meet service level expectations and support timely case progression.
• Identifies, investigates, and coordinates resolution of acquisition‑related exceptions (e.g., missing charts, failed uploads, indexing issues).
• Tracks issues through resolution and confirm successful completion.
• Conducts targeted outreach to anesthesia clinicians to close records, obtain missing signatures, or resolve access‑related issues.
• Maintains professional, compliant communication and accurate follow‑up documentation.
• Provides informal guidance and support to peers on chart acquisition workflows and site-specific processes.
• Identifies recurring acquisition or documentation quality issues and escalates trends to leadership or Analysts.
• Other duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential responsibility satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required.

• Experience supporting anesthesia or healthcare revenue cycle workflows.
• Demonstrated success in high‑volume, detail‑driven operational roles.
• Strong analytical and organizational skills with the ability to manage multiple priorities and deadlines.
• Proven ability to identify and manage exceptions, prioritize competing demands, and consistently meet performance targets.
• Excellent written and verbal communication skills suitable for remote and cross‑functional collaboration.
• Ability to navigate new or high‑pressure situations in a diplomatic and professional manner.
• Strong computer skills, including proficiency in Microsoft Office and other Windows-based applications.
• Experience using billing systems, document management platforms, and task or workflow tools.

• Education/Experience
• High School diploma or GED.
• Two or more years of experience in Chart Management or a healthcare billing or operational environment required.
• Knowledge of medical terminology and medical records preferred. 

If you are ready to join an exciting, progressive company and have a strong work ethic, join our team of experts! We offer a highly competitive salary and a comprehensive benefits package.

Envision uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify.

Envision is an Equal Opportunity Employer.