Accounting & Payments Specialist

The Accounting & Payments Specialist is responsible for maintaining accurate payment records and schedules, controlling accounting entries and ending balances, and performing reconciliations and file management activities within the Business Central (BC) system and related platforms. The role ensures the integrity of financial data through diligent record-keeping and timely processing of all payment-related operations.

RESPONSIBILITIES

1. Payments & Payment Schedule Maintenance

• Maintain and update payment records in accordance with established schedules and internal policies.
• Monitor payment timelines, ensuring all payments are processed accurately and on time.
• Track and manage payment schedules, flagging discrepancies or delays for prompt resolution.
• Coordinate with relevant departments to confirm payment approvals and authorizations.
• Сommunication with banks regarding payments, obtaining confirmations from them for audit. 
• Сommunication with vendors regarding payments or replacement of invoices.

2. Accounting Records & Ending Balances Control

• Maintain complete and accurate accounting records in compliance with financial standards and group procedures.
• Perform regular control and verification of ending balances across accounts.
• Identify and investigate any discrepancies in account balances, escalating issues as needed.
• Support month-end and year-end closing activities related to payments and account balances.

3. Project Prime File Management in Business Central (BC)

• Download and process Prime files within the Business Central (BC) system.
• Ensure accuracy and completeness of downloaded files prior to further processing.
• Maintain an organized archive of Prime files for audit and reporting purposes.

4. Reconciliation

• Conduct regular reconciliation of payment records, accounting entries, and system data.
• Compare and match internal records against bank statements, system reports, and counterparty data.
• Document reconciliation results and prepare exception reports for unresolved items.
• Follow up on outstanding items to ensure timely resolution.

5. Subaccount File Preparation & Management

• Prepare subaccount files in accordance with established templates and requirements.
• Download and organize subaccount files from the relevant systems.
• Verify the accuracy and completeness of subaccount data before submission or archiving.

Ensure subaccount records are updated in a timely manner and properly stored.

Education

• Bachelor's degree in Accounting, Finance, Economics, or a related field.
  

Experience

• 1–3 years of experience in accounting, payments processing, or financial operations.
• Hands-on experience with ERP systems, preferably Microsoft Dynamics 365 Business Central (BC).
• Proven experience in reconciliation, accounting records management, and balance control.

Skills & Competencies

• Strong understanding of accounting principles and payment processes.
• Proficiency in Microsoft Business Central (BC) or similar ERP platforms.
• High attention to detail and accuracy in data entry and financial record-keeping.
• Analytical skills with the ability to identify and resolve discrepancies.
• Good organizational skills and ability to manage multiple tasks simultaneously.
• Proficiency in Microsoft Office (Excel, Word); advanced Excel skills are an advantage.
• Good communication skills for cross-functional collaboration.