Accountant Spain

OBJECTIVE AND MAIN TASK OF THE FUNCTION

This role supports the Accounting Lead in the day-to-day execution of accounts receivable and accounts payable activities, including invoice processing, payments, collections, and direct debit administration. The role assists with financial reporting, account reconciliations, and compliance activities by following established internal controls and ensuring adherence to local accounting requirements. Working closely with the Accounting Lead, as well as suppliers, customers, and employees, the Accountant contributes to maintaining accurate financial records, supporting efficient accounting processes, and delivering high-quality financial services.

TASKS

Accounts Receivable (AR)
•    Support the monitoring of customer accounts and follow up on outstanding payments. 
•    Process customer payments and direct debit collections, including maintaining customer bank details and direct debit mandates. 
•    Assist with credit limit assessments and periodic customer reviews. 
•    Support the follow-up of overdue receivables and the preparation of bad debt reporting. 
•    Liaise with internal teams and customers to help resolve payment-related issues. 
•    Respond to customer payment inquiries and escalate complex issues to the Accounting Lead when required. 
Accounts Payable (AP)
•    Review, validate, and post supplier invoices in accordance with company policies. 
•    Prepare payment runs and support the timely execution of vendor payments. 
•    Maintain supplier bank details and administer direct debit payments and mandates. 
•    Process and reconcile expense reports and AP-related transactions. 
•    Assist with month-end closing activities related to Accounts Payable. 
•    Support purchase order requests and tracking activities. 
Rental Car Administration
•    Support the administration of rental car agreements, renewals, and related documentation. 
•    Maintain driver identification records for traffic citations received by STAAR. 
Reporting & Month-End Close
•    Prepare and review regular AP and AR reports for internal stakeholders. 
•    Support bank and general ledger account reconciliations. 
•    Assist with month-end and year-end closing activities. 
•    Provide administrative and operational support to the accounting team. 
•    Liaise with the external accounting, tax, and payroll consulting firm (UHY Fay & Co.) on routine accounting matters. 
•    Support ad hoc accounting tasks, analyses, and projects as assigned. 
Process Support & Continuous Improvement
•    Support the Accounting Lead in maintaining efficient AP and AR processes. 
•    Identify opportunities for process improvements and share recommendations. 
•    Contribute to the standardization of Accounts Payable and Accounts Receivable processes. 
•    Provide ad hoc accounting support and analysis to the Director Iberia, as requested. 
•    Participate in projects impacting the accounting function, such as ERP enhancements and process improvement initiatives. 
Compliance & Internal Controls
•    Apply internal control procedures within the Procure-to-Pay (P2P) and Order-to-Cash (OTC) processes. 
•    Ensure accounting activities are performed in accordance with company policies and local regulatory requirements. 
•    Support internal and external audits by preparing documentation and responding to information requests. 
•    Assist the Accounting Lead in maintaining compliance with internal controls and audit requirements.

 REQUIREMENTS AND SKILLS

Education:    Commercial Finance/Assistant Diploma or minimum experience of 2 years’ in a similar position

Special Knowledge:   

•  English & Spanish spoken and written, 
• Very good Excel skills are required.
• Ability to work independently and as part of a remote team.
• At ease with modern collaboration & communication tools e.g. MS Teams

Personality:    

• Ability to work under pressure even in periods of heavy workload and high capacity
  Excellent ability to communicate with colleagues and superiors
  Strong attention to detail and accuracy

   

    Professional Experience:    Min. 2 to 3 years of experience in that field